AN ORDINANCE INSTITUTIONALIZING THE ” KATIPUNAN NG KABATAAN (KK) STANDARDIZATION FRAMEWORK” IN NAGA CITY, ESTABLISHING CITY-ALIGNED GUIDELINES, CONTEXTUALIZED MODALITIES, AND SUPPORT MECHANISMS FOR THE CONDUCT OF KK ASSEMBLIES, YOUTH PROFILING, AND PARTICIPATORY CONSULTATIONS IN EVERY BARANGAY, TOWARD A TRANSPARENT, INCLUSIVE, AND DATA-INFORMED YOUTH GOVERNANCE SYSTEM
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ORDINANCE NO. 2025-079
AN ORDINANCE INSTITUTIONALIZING THE “KATIPUNAN NG KABATAAN (KK) STANDARDIZATION FRAMEWORK” IN NAGA CITY, ESTABLISHING CITY-ALIGNED GUIDELINES, CONTEXTUALIZED MODALITIES, AND SUPPORT MECHANISMS FOR THE CONDUCT OF KK ASSEMBLIES, YOUTH PROFILING, AND PARTICIPATORY CONSULTATIONS IN EVERY BARANGAY, TOWARD A TRANSPARENT, INCLUSIVE, AND DATA-INFORMED YOUTH GOVERNANCE SYSTEM.
Authored by: Hon. Jefson Romeo B. Felix
Explanatory Note
The Katipunan ng Kabataan (KK), composed of all Filipino citizens aged fifteen to thirty years who are residents of the barangay, is not merely a structural requirement of the Sangguniang Kabataan (SK) system. It is the sovereign youth assembly of every barangay, empowered by law to participate in governance, deliberate on youth concerns, and hold their elected youth leaders accountable. Enshrined under Republic Act No. 10742 or the SK Reform Act of 2015, particularly Section 6, the KK Assembly is mandated to be conducted at least twice a year. It is the primary venue for participatory youth governance, enabling the co-creation of youth plans, review of SK programs and budgets, and articulation of the collective voice of young citizens.
Despite its legal significance, the conduct of KK assemblies remains inconsistent across barangays. In many cases, they are reduced to compliance-based activities rather than serving as transformative spaces for genuine youth dialogue and decision-making. These missed opportunities undermine both the spirit of the law and the democratic potential of youth leadership at the grassroots level. Often, marginalized sectors within the youth population remain unheard, and assemblies fall short of fostering transparency, inclusion, and accountability.
Naga City has long been recognized for its leadership in participatory democracy and values-based governance. In this light, the city is called to institutionalize a more robust, structured, and inclusive approach to conducting KK assemblies. These must not be symbolic gatherings. They must be dynamic venues where in-school and out-of-school youth, working youth, youth with disabilities, Indigenous youth, LGBTQIA+ youth, children in conflict with the law, and other vulnerable groups are meaningfully represented and heard. They must provide space where grievances are addressed, resources are scrutinized, and plans are reimagined through active youth participation.
This ordinance introduces the KK Standardization Framework of Naga City. It establishes city-aligned guidelines that provide clarity, flexibility, and replicable best practices for the effective and inclusive conduct of KK assemblies. Structured procedures are outlined for planning timelines, sectoral outreach, documentation, transparency in youth fund utilization, grievance redress mechanisms, and SK performance reporting. Recognizing the varying population sizes and logistical conditions of Naga’s barangays, the ordinance allows for zonal, clustered, or hybrid formats, as long as these safeguard democratic integrity and comply with both national and local standards.
The ordinance also strengthens the institutional linkage between KK assemblies and youth development planning. Feedback and resolutions arising from assemblies are mandated to inform the Comprehensive Barangay Youth Development Plan (CBYDP) and the Annual Barangay Youth Investment Program (ABYIP). These inputs must be documented and submitted to the Naga City Youth Development Office (NCYDO) and the SK Federation for integration into the Local Youth Development Plan (LYDP). This ensures that youth planning and budgeting processes are grounded in community-based consultations and actual sectoral needs. To reinforce coordination, alignment, and accountability, the ordinance also mandates the presence of SK Federation officers and City Youth Officials during barangay KK assemblies.
This legislative measure affirms the direction of the Local Youth Development Plan 2026 to 2029, which recognizes strong youth governance institutions and sectoral representation as foundations for meaningful youth empowerment. It also reinforces Ordinance No. 2024-064, known as the Seal of Good Youth Governance Ordinance of Naga City, by embedding transparency and inclusivity in every level of youth decision-making. Moreover, it aligns with Ordinance No. 2025-029, known as the SK Budget Optimization and Inter-Barangay Collaboration Ordinance, which advances needs-based programming, performance accountability, and the strategic utilization of youth funds.
Through this ordinance, Naga City reclaims the Katipunan ng Kabataan Assembly as a cornerstone of democratic expression, civic education, and institutional accountability. It recognizes the KK not only as a legal mandate but as a strategic platform for shaping responsive and inclusive youth policies. By institutionalizing clear protocols, flexible modalities, and city-level monitoring mechanisms, Naga City affirms its leadership in building youth governance systems that listen, evolve, and act on the voices of its young citizens.
Be it ordained by the Sangguniang Panlungsod of Naga City in session assembled, that:
SECTION 1. SHORT TITLE. This Ordinance shall be known as the “Katipunan ng Kabataan (KK) Standardization Framework Ordinance of Naga City.”
SECTION 2. DECLARATION OF POLICY. It is the declared policy of the City Government of Naga to promote a rights-based, inclusive, and participatory approach to youth governance. The City recognizes the Katipunan ng Kabataan (KK) as the highest policy-making body of the youth in the barangay, as enshrined under RA 10742, and affirms the need to provide standardized, legally compliant, and context-sensitive modalities for the conduct of KK assemblies. This ordinance seeks to ensure that youth voices across all barangays are equitably represented in planning, budgeting, policymaking, and program implementation by institutionalizing uniform systems, enabling frameworks, and best practices for convening KK assemblies in Naga City.
SECTION 3. LEGAL BASIS. This Ordinance is enacted pursuant to the following legal and regulatory instruments:
SECTION 4. DEFINITION OF TERMS. For purposes of this Ordinance, the following terms are defined as follows:
SECTION 5. MANDATORY CONDUCT OF KK ASSEMBLIES
REGULAR ASSEMBLIES. Every Sangguniang Kabataan is mandated to convene the Katipunan ng Kabataan (KK) Assembly at least twice every calendar year, as required under Section 6 of Republic Act No. 10742, to uphold participatory youth governance and accountability. The following prescribed schedule and structure shall be observed throughout the term of the SK:
First Regular KK Assembly
To be conducted within the first three (3) months following the assumption of office of the newly elected Sangguniang Kabataan.
The assembly shall serve as a transition and onboarding session for the youth, wherein the SK shall:
Present the roles and responsibilities of the SK officials;
Conduct orientation on the rights and duties of KK members;
Initiate baseline consultation on youth concerns, priorities, and emerging sectoral needs;
Announce timelines and participatory mechanisms for CBYDP formulation.
Second Regular KK Assembly
To be conducted within the last quarter of each calendar year, as part of the annual planning cycle.
This assembly shall focus on:
Consultation and/or ratification of the Comprehensive Barangay Youth Development Plan and the Annual Barangay Youth Investment Program;
Performance reporting on implemented programs, projects, and activities (PPAs);
Presentation of youth fund utilization, financial updates, and procurement status;
Consultation on amendments to approved plans if needed.
For clarity, the ratification by the Katipunan ng Kabataan of the CBYDP and ABYIP shall be understood as an expression of participatory endorsement and collective support, without overriding the statutory budgetary and planning authority vested in the Sangguniang Kabataan, in accordance with the SK Reform Act of 2015, RA 11768, and related budget circulars issued by DBM and DILG-NYC
Succeeding Regular KK Assemblies
Shall be conducted every six (6) months after the Second Regular KK Assembly, ensuring continuity and sustained engagement throughout the SK’s term. These assemblies shall cover:
Mid-year or end-of-year SK performance updates and evaluation;
Sectoral caucuses and feedback on youth services and development programs;
Deliberation on emerging issues, grievances, or proposed amendments to PPAS;
Institutional reviews on the implementation of the CBYDP and ABYIP;
Presentation of opportunities for youth participation in citywide programs.
Synchronized KK Assembly Calendar
The Naga City Youth Development Office, in partnership with the SK Federation of Naga City, shall prepare and release an Annual KK Assembly Calendar at the start of each year, in line with the protocols laid down under Section 8 of this ordinance.
This calendar shall:
Outline the designated months for regular assemblies;
Ensure non-conflicting schedules among barangays;
Allow for coordinated monitoring and provision of technical support;
Support thematic assembly programming linked to the Local Youth Development Plan.
SPECIAL ASSEMBLIES
The SK Chairperson may convene a Special KK Assembly at any time when urgent and time-bound concerns must be addressed, such as:
Emergency reprogramming or fund realignment;
Sudden youth crises or post-disaster youth response;
Special consultations are needed for national or city directives requiring immediate KK input.
A Special KK Assembly shall be mandatory when initiated through a written petition signed by at least one-twentieth (1/20), or five percent (5%), of all officially listed KK members in the barangay, in accordance with Section 6(c) of Republic Act No. 10742.
The agenda of any Special KK Assembly must be disclosed publicly at least five (5) days before the scheduled date, using appropriate platforms and accessible language formats.
MAIN AIMS. All KK Assemblies shall be conducted with the overarching goal of strengthening youth participation in local governance. Specifically, they shall aim to:
Advance democratic participation by ensuring that every KK member has a meaningful voice in community affairs and local decision-making;
Uphold sectoral representation by recognizing the diverse realities of youth across backgrounds, abilities, and identities;
Promote budget transparency and accountability by opening discussions on SK resource allocation, priorities, and expenditures;
Enable community-based planning that reflects grassroots inputs and collective aspirations of the youth;
Support policy formulation grounded in actual youth needs, issues, and lived experiences.
QUORUM. A KK Assembly may only formally proceed with its agenda and adopt official actions if a quorum is attained. The quorum shall be defined as at least ten percent (10%) of all officially validated KK members in the barangay, based on the certified and updated KK registry maintained by the SK Secretary and endorsed by the Naga City Youth Development Office, as prescribed under Section 17 (Comprehensive KK Profiling and Sectoral Mapping) of this Ordinance.
ALTERNATIVE ASSEMBLY MODALITY IN CASE OF QUORUM FAILURE. In cases where the scheduled KK Assembly conducted in a single venue fails to meet quorum due to the barangay’s size, geography, or logistical limitations, the Sangguniang Kabataan may shift to a clustered KK Assembly format within the same barangay to ensure broader reach and improved youth participation. This shift shall be made with due notice and in adherence to the procedural safeguards of this Ordinance.
The implementation of clustered sessions shall be governed by the following provisions:
PRE-DECLARATION AND UNIFIED ASSEMBLY INTENT. The decision to shift from a single-venue KK Assembly to a clustered format must be publicly declared and properly documented. All clustered sessions must be explicitly announced as part of one unified KK Assembly process—carrying the same purpose, scope, and reporting obligations.
IMPLEMENTATION WINDOW. All clustered sessions must be conducted within a maximum of seven (7) consecutive calendar days from the original assembly date. Extensions beyond this window shall require written justification and prior approval from the NCYDO.
STANDARDIZED AGENDA AND DOCUMENTATION. Every clustered session shall follow the same approved agenda, consultation design, and facilitation guide. A single consolidated report must be prepared reflecting attendance, deliberations, and outcomes, in accordance with Section 11 of this Ordinance.
QUORUM VERIFICATION AND ATTENDANCE VALIDATION. The quorum requirement, as defined in Section 6.D, may be satisfied through the cumulative total of unique KK members who attend any of the clustered sessions. Verification shall be made against the certified KK registry developed under Section 17. Duplicate attendance across sessions shall be counted only once. Each session must employ standard validation tools such as signature logs, ID verification, or other approved mechanisms.
RATIFICATION OF ASSEMBLY OUTPUTS. No ratification of plans, adoption of programs, or passage of resolutions shall take place until quorum is officially attained. Once validated, ratification may occur during the final clustered session or in a separate barangay-wide consolidation session held within the same implementation window.
NCYDO COORDINATION AND OVERSIGHT. The SK shall coordinate with the Naga City Youth Development Office before, during, and after the clustered implementation for procedural guidance, compliance monitoring, and technical assistance. The NCYDO may issue supplementary guidelines to support consistent and lawful execution across barangays.
This provision ensures that the Sangguniang Kabataan may adopt flexible and context-responsive mechanisms without compromising the ordinance’s standards of transparency, inclusion, and participatory youth governance.
SECTION 6. PERMITTED MODALITIES FOR CONDUCTING KK ASSEMBLIES. To ensure the broadest participation of youth and accommodate the varying contexts of Naga City’s barangays, the KK Assembly may be conducted through any of the following legally compliant modalities. All modalities shall be valid for purposes of quorum determination, consultation, ratification, and official documentation, subject to safeguards to ensure integrity and participation.
ONE-VENUE ASSEMBLY (DEFAULT FORMAT). This modality refers to the conduct of the KK Assembly in a centralized physical location, bringing together all KK members in the barangay at a specific date and time.
This format is strongly recommended for barangays with relatively small or manageable youth populations, geographically compact areas, or strong community accessibility.
The SK Chairperson shall preside over the assembly, and the SK Secretary shall be responsible for documenting the proceedings and maintaining official records.
The agenda must be posted at least seven (7) days prior, and attendance must be recorded using the standardized KK attendance sheet endorsed by the NCYDO.
The One-Venue Assembly shall result in the preparation of the KK Assembly Consolidated Report, signed by the SK Chairperson and SK Secretary, for submission to the NCYDO and SK Federation.
CLUSTERED KK ASSEMBLIES (DECENTRALIZED FORMAT). This modality allows for zonal, sitio-based, or purok-level assemblies when warranted by population size, geographic barriers, security issues, or other local considerations that hinder centralized gathering.
KK members shall be convened per zone, sitio, or purok, either simultaneously or in a staggered schedule, under a uniform agenda and consultation framework.
Each cluster must be facilitated by a designated SK official or trained KK volunteer, equipped with a facilitation guide approved by the NCYDO.
To ensure consistency and validity, the following must be observed:
a. The same consultation agenda shall be implemented in all clusters.
b. Attendance shall be documented using the NCYDO-issued attendance form.
c. Resolutions, feedback, and issues must be recorded using a standardized reporting template.
The SK shall prepare a Barangay KK Consolidated Report, compiling all cluster outputs, cumulative attendance, and consolidated decisions.
Prior to implementation, the Sangguniang Kabataan must pass a barangay resolution authorizing the clustered format, citing justifications, number of clusters, schedule, and facilitation logistics.
The 10% quorum requirement must be met through the cumulative total of all clustered assemblies.
HYBRID KK ASSEMBLY (SPECIAL CIRCUMSTANCES FORMAT). This modality shall only be utilized in extraordinary circumstances where physical gatherings are temporarily infeasible due to:
Declared states of calamity or disaster;
Public health emergencies, such as pandemics;
Situations involving armed conflict, community violence, displacement, or similar risks.
To ensure the integrity of the hybrid assembly format, the following conditions must be met:
Virtual platforms used must support secure, verifiable participation (e.g., Zoom, Google Meet, or Facebook Live for consultation; Google Forms or digital voting for decision-making).
KK members participating online must register through a pre-validated registration link and provide proof of participation (e.g., screenshots, confirmation emails, or digital logs).
Voting outcomes, feedback, and resolutions must be documented and integrated with in-person records into one KK Assembly Consolidated Report.
Written concurrence must be obtained from the NCYDO prior to holding a hybrid assembly, with an outline of justification, modality, digital safeguards, and implementation schedule.
In the event that NCYDO concurrence is not obtainable within three (3) working days before the scheduled assembly due to urgent, emergent, or force majeure conditions, the Sangguniang Kabataan may proceed with the hybrid assembly under presumptive authorization, provided that all safeguards are followed and a written justification is submitted within 48 hours post-assembly for retroactive validation.
4. VENUE ACCESSIBILITY AND APPROPRIATENESS. Regardless of the modality adopted, the SK shall ensure that KK assemblies are conducted in venues that meet the following minimum standards of accessibility, safety, and inclusiveness:
Physical accessibility features for persons with disabilities, including safe ramps, wide access points, and unobstructed entrances and exits.
Gender-responsive facilities, such as separate and secure comfort rooms and designated seating arrangements when applicable.
Proper lighting, adequate ventilation, and safe seating capacity that support youth participation.
Provisions for minors and vulnerable youth sectors to ensure safety, including proximity to their residences and support from responsible adults.
Coordination with the Barangay Council must be undertaken to ensure the venue complies with these standards and is fit for youth-centered governance activities.
5. ALTERNATIVE QUORUM COMPLIANCE FOR TRANSIENT OR HIGH-MOBILITY BARANGAYS. In barangays that fail to meet the required quorum despite two (2) consecutive and properly documented mobilization efforts within a fiscal year, the Sangguniang Kabataan may request an Alternative Quorum Compliance Certification from the NCYDO. The request must include:
A narrative of mobilization strategies attempted;
List of all officially registered KK members and attendance data;
Alternative participation formats employed (e.g., rolling consultations); and
Resolution of the Sangguniang Kabataan seeking conditional concurrence. Upon review, the NCYDO may issue a formal concurrence validating the consultative legitimacy of the Assembly.
SECTION 7. PROTECTION OF YOUTH RIGHTS IN PROGRAM PARTICIPATION AND PROHIBITION OF COERCIVE ATTENDANCE INCENTIVES. Pursuant to Republic Act No. 10742, the Philippine Youth Development Plan 2023-2028, and Republic Act No. 8044 or the Youth in Nation-Building Act, every member of the Katipunan ng Kabataan shall have equal access to all programs, projects, and activities of the Sangguniang Kabataan, regardless of their attendance to the Katipunan ng Kabataan Assembly or any other SK-led engagement. Participation in sports, educational, cultural, health, and livelihood initiatives shall not be used as a reward mechanism, nor shall non-attendance be used as a basis for exclusion or penalization.
Attendance in the Katipunan ng Kabataan Assembly shall be encouraged through inclusive, developmental, and participatory strategies. However, no youth shall be disqualified, deprived, or denied access to any SK initiative on the sole ground of failure to attend the Assembly, especially without just cause, due process, or consideration of personal circumstances.
To uphold this principle, the Sangguniang Kabataan shall:
Implement enabling strategies to increase participation in the Katipunan ng Kabataan Assembly, including but not limited to:
Youth Mobilization and Outreach Strategies. These strategies focus on increasing reach and ensuring that youth are personally, culturally, and geographically invited into the process.
Peer-Led KK Mobilizers and Ambassadors Program – The SK may appoint trained youth mobilizers or ambassadors per purok, school, or zone. These individuals will be oriented to conduct peer-to-peer outreach, distribute assembly information, promote civic awareness, and collect pre-assembly feedback from fellow youth.
Pre-Assembly Youth Dialogues or Listening Sessions – The SK may hold small-group consultations or sectoral circles prior to the KK Assembly to gather concerns, reduce intimidation, and build trust, especially among marginalized and first-time participants.
KK Home Visits and Peer Invitations – SK Officers and youth leaders may conduct targeted home visits to invite out-of-school youth, working youth, or disengaged individuals, particularly in high-risk, digitally invisible, or geographically isolated areas.
Recognition of the Most Participative Purok or Cluster – The SK may reward the cluster with the highest verified turnout and active participation as a means of fostering pride, healthy competition, and community-based mobilization.
Barangay Youth Participation Registry – During assemblies, a voluntary sign-up mechanism may be provided for youth willing to be part of future civic programs, monitoring teams, or SK-led task forces.
Civic Education and Lifelong Engagement. Strategies under this cluster ensure youth see governance as a learning journey, not just an event.
Integration of Civic Education in SK Activities – Governance sessions may be embedded into sports tournaments, cultural events, livelihood programs, and educational assistance orientations, framing participation as both fun and meaningful.
Citywide Civic Pathways for Active KK Participants – KK attendance and involvement may be linked with eligibility or priority for SK internships, city youth fellowships, volunteer programs, or youth councils—making governance a gateway to long-term development.
Orientation Inclusion in Student Governments and ALS Sessions – With the help of local schools and the NCYDO, the SK may collaborate with school heads and campus leaders to provide civic orientations linked to KK Assemblies.
First-Time KK Participant Program – Orientation kits or briefings may be prepared for first-timers, including welcome notes, FAQs, and post-assembly SMS follow-ups to increase retention and reduce alienation.
Incentive and Recognition Mechanisms. These approaches motivate youth to participate through symbolic, educational, or aspirational non-monetary means.
Assembly Incentive Points System and Youth Development Record – Participants may earn points through attendance and contributions, which can later be used for SK volunteer screening, awards, or endorsements.
Recognition of KK Mobilizers, Sectoral Representatives, and Youth Volunteers – Active participants may be issued formal certificates, appointment papers, or commendations that hold value for employment, school, or leadership roles.
Barangay KK Assembly Hall of Fame – Top-performing assemblies may be recognized annually based on metrics such as turnout, innovation, documentation quality, and inclusivity.
Civic Competitions Linked to Assembly Participation – Contests such as quiz bees, poster-making, or short-form video reels on youth governance may be conducted pre-assembly, with winners recognized during the program.
“Youth Participation Commitment Wall” – A symbolic board may be displayed during the event where youth publicly sign a civic pledge, reinforcing identity and accountability in governance.
Accessibility and Inclusivity Measures. These strategies address physical, economic, social, and emotional barriers to youth participation.
Digital, Asynchronous, and Hybrid Attendance Mechanisms – Youth with limited mobility or conflicting schedules may join via livestreams, digital forms, or asynchronous feedback tools.
SK Assembly Assistance Desks – Established days prior to the assembly to accommodate disability access, transportation needs, or parental support for teen mothers and working youth.
Cultural and Linguistic Adaptation of Materials – All communications shall be in accessible Filipino or Bikol, with visual aids, infographics, or summary posters. Sign language interpreters or large-print versions may be provided as needed.
Welcome Corners and Registration Kiosks – On assembly day, the SK may provide reception areas with program guides, name tags, and volunteers assigned to orient new participants.
Creative and Cultural Engagement Strategies. These encourage participation by making the process expressive, joyful, and identity-affirming.
Gamified Consultation Tools – Methods such as dot voting, program prioritization games, participatory budgeting simulations, and group vision boards may be employed to increase participation.
Barangay KK Assembly Fair or Youth Civic Week – Events leading to the KK Assembly may include booths, games, showcases, and creative exhibits to attract attention and build anticipation.
Youth Art, Music, and Spoken Word Segments – Openings or closings of the assembly may feature youth talents performing civic-themed works that celebrate the energy and diversity of the barangay youth.
Youth Time Capsule Segment – Youth participants may write down future hopes or predictions about their barangay, to be sealed and re-read in the next KK Assembly—symbolizing continuity and aspiration.
Documentation and Visibility Campaigns. Ensuring that participation is seen, remembered, and communicated widely.
Engagement of Youth Vloggers, Photographers, and Creators – The SK may organize documentation teams composed of local creatives to record the assembly and post highlights, youth interviews, and key learnings online.
KK Assembly Dispatch or Bulletin – After every assembly, a visual or written bulletin may be posted summarizing key issues, decisions made, and next steps to close the feedback loop and build transparency.
KK Suggestion Box Challenge – Youth may anonymously submit policy ideas or project proposals before or during the assembly; the most relevant and feasible entries may be included in the CBYDP or recognized publicly.
Cross-Sectoral and Intergenerational Collaboration. Strategies here foster solidarity, mentorship, and community cohesion.
Involvement of Parents and Family Networks – Informational flyers or short family orientation sessions may be conducted to help guardians understand the KK’s importance and encourage household-level support.
Participation of Former SK Officials and Changemakers – Inspirational figures may be invited to deliver remarks or co-facilitate workshops, helping youth see real-life outcomes of governance participation.
Incentive Partnership with Youth Cooperatives or Microbusinesses – SKs may tap local vendors for snacks, tokens, or raffle sponsorships, turning KK Assemblies into community-supported civic experiences.
Participatory Feedback and Evaluation Mechanisms. To ensure that youth are not just heard but are treated as co-designers.
Open Microphone and Suggestion Walls – Anonymous or public input boards may be placed on-site for continuous collection of ideas during the assembly.
Interactive Engagement Tools – Emoji walls, QR polls, “temperature checks,” and live sentiment voting can be used to track reactions and opinions in real time.
Participatory Assembly Evaluation Segment – The program may close with a short feedback session rating inclusiveness, clarity, and the participant experience, with results posted or reported in the next assembly.
Inter-Barangay and Cluster-Based Participation. To strengthen district-level consistency, collaboration, and equity.
Barangay KK Assembly Excellence Award (City-Level) – A citywide recognition may be institutionalized for best-performing barangays in KK implementation.
KK Cluster Knowledge Exchanges – Neighboring barangays may rotate observers or co-facilitators to share practices, enhance solidarity, and reduce disparity between high and low-capacity SKs.
Sustained Engagement and Democratic Continuity. These mechanisms ensure the KK becomes a living, evolving democratic institution.
Documentation of Innovations for Learning – Barangays may submit a short post-assembly reflection or innovation report to NCYDO detailing what worked, challenges faced, and recommendations for the next cycle.
Youth Wall of Ideas – Maintained over time (physically or digitally) to collect community insights and show continuity of youth voice in governance planning.
Inclusion in the Barangay Youth Development Report – Highlights from the KK Assembly, including participation statistics and grievances addressed, must be incorporated into the BYSR and CBYDP narrative.
PROHIBITION ON CONDITIONAL PARTICIPATION. The Sangguniang Kabataan shall refrain from enforcing any exclusionary policy that disqualifies or restricts youth participation in any SK-led activity on the sole basis of non-attendance in the Katipunan ng Kabataan Assembly or any singular engagement.
GRIEVANCE REDRESS MECHANISM. A grievance redress mechanism shall be institutionalized under the jurisdiction of the SK Committee on Ethics or a designated Grievance Officer. This mechanism shall receive and resolve complaints regarding unjust exclusion within fifteen (15) working days from receipt. A copy of each resolution shall be submitted to the Naga City Youth Development Office for monitoring and guidance.
DOCUMENTATION AND DUE PROCESS. All cases where youth access to SK programs is deliberated or questioned based on attendance or participation must be thoroughly documented and reported. Such deliberations shall adhere to procedural due process, be justified through a developmental rationale, and remain consistent with the SK’s mandate under both national and local youth development frameworks.
ANNUAL INCLUSIVITY REPORTING. Submit an annual inclusivity report to the Naga City Youth Development Office and the Barangay Council, detailing improvements made in expanding youth access, participation trends, and measures adopted to address barriers faced by disadvantaged youth sectors.
The Sangguniang Kabataan shall at all times uphold the principle of equitable participation in youth governance. Engagement shall be fostered not through conditionality or exclusion, but through ethical leadership, strategic innovation, and responsive service.
SECTION 8. PRE-ASSEMBLY REQUIREMENTS AND NOTICE PROTOCOLS. To ensure synchronized monitoring and minimize overlap, the NCYDO, in coordination with the SK Federation, shall release a Citywide KK Assembly Calendar by January 31 of each year. All assemblies must be scheduled within the calendar to avoid conflicts and ensure support logistics.
Also, to ensure inclusive, legally compliant, and well-coordinated conduct of the Katipunan ng Kabataan Assembly in every barangay, the following preparatory measures and notice protocols shall be strictly observed:
PREPARATION AND VALIDATION OF THE OFFICIAL KK LIST
The SK Secretary shall prepare and validate the official roster of KK members, drawing from:
Synchronized barangay voter records (15-30 years old);
Local youth profiling data maintained by the SK and Barangay Council; and
LYDO-verified databases submitted to the NCYDO.
This list shall be certified as updated and accurate by the SK Chairperson and SK Secretary, and formally submitted to the Naga City Youth Development Office at least five (5) working days prior to the scheduled KK Assembly.
The validated KK list shall be used as the official basis for quorum verification, participation tracking, and attendance recording.
ISSUANCE AND POSTING OF KK ASSEMBLY NOTICES
Notices for KK Assemblies shall be issued and publicly posted with the following minimum lead times:
Three (3) calendar days prior to regular assemblies;
At least one (1) calendar day prior to special assemblies.
Each official notice must include:
The date, time, and venue(s) of the assembly;
The modality to be used (One-Venue, Clustered, or Hybrid);
The assembly agenda;
Contact information of SK officials assigned to answer queries;
Endorsement and signature of the SK Chairperson.
Copies of the notice shall also be submitted to the Barangay Secretary and the NCYDO for monitoring and transparency.
REQUIRED MODES OF DISSEMINATION. To maximize awareness and inclusivity, the assembly notice shall be posted and disseminated using at least three (3) of the following modes:
Physical posting in three (3) conspicuous public places within the barangay, including but not limited to the Barangay Hall, covered court, and youth center (if present);
Posting on official SK and barangay social media pages;
SMS blasts or announcements via group messaging apps such as Messenger, Telegram, or Viber;
Verbal announcements through barangay roving systems or public address systems;
Distribution of printed flyers or handouts in schools, churches, or community areas;
Coordination with purok leaders and youth leaders for manual dissemination in interior or hard-to-reach areas.
SECTORAL MOBILIZATION AND INCLUSION EFFORTS The SK shall actively reach out to youth sub-sectors to ensure diverse representation during the assembly.
Mobilization efforts shall include coordination with:
In-school and out-of-school youth organizations;
Youth with disabilities (PWD youth);
LGBTQIA+ youth communities;
Indigenous youth and IP organizations;
Working youth, including part-time and informal workers;
Children in conflict with the law (CICLs) and at-risk youth;
Faith-based, sports-based, and values-driven youth groups.
The results and attendance of sectoral mobilization shall be included in the KK Consolidated Report.
Each SK shall ensure the presence of at least one (1) to two (2) representatives per sector consulted during the KK Assembly. These representatives shall be recognized during the program and allowed to present their sector’s key issues or proposals.
As highly encouraged whenever possible, to avoid tokenistic representation, the SK shall conduct a prior sector consultation for each identified youth sub-sector at least one (1) week before the KK Assembly. The name, contact details, and summary of consultation results for each sectoral representative shall be recorded in a Sectoral Consultation Validation Form signed by the SK Chairperson and submitted as part of the assembly documentation.
The Sangguniang Kabataan may, at its discretion and based on local need, establish Sectoral Standing Committees within the KK. These may include committees for those aforementioned. These committees may meet quarterly, or as often as necessary, and present sectoral reports or policy proposals during the regular KK Assemblies. Their creation must be supported by an SK resolution and documented in the SK Annual Accomplishment Report.
DUTY OF THE BARANGAY COUNCIL TO PROVIDE LOGISTICAL SUPPORT. Pursuant to Section 8 of Republic Act No. 10742 (SK Reform Act of 2015), the Barangay Council shall extend full logistical and venue support to the SK in the conduct of the KK Assembly.
Such support shall include, but not be limited to, the following forms of logistical and operational assistance:
Provision of Appropriate and Youth-Conducive Venues – The barangay shall ensure access to clean, safe, and accessible venues appropriate for youth assemblies. This may include the barangay hall, covered court, gymnasium, daycare center, classroom, community training centers, or any designated youth development space. The venue must be capable of accommodating the expected number of KK participants and must be made available free of charge. Preference shall be given to venues that are centrally located, well-ventilated, weather-protected, and compliant with minimum accessibility standards, particularly for youth with disabilities or mobility concerns.
Equipment and Furnishings – Availability and setup of essential equipment including a functioning public address (PA) system, chairs, tables, projection screens, and digital tools necessary for presentations, registration, or documentation;
Deployment of Barangay Support Personnel – Assignment of authorized barangay staff or volunteers to assist with event coordination, security, ushering, and crowd management before, during, and after the assembly;
Utility Support – Ensured availability of electricity, proper ventilation, and potable water throughout the activity duration to maintain a safe and comfortable environment for participants;
Health and Safety Coordination – Active coordination with the Barangay Health Emergency Response Team (BHERT) or other designated units to implement safety protocols, provide basic first aid or emergency response, and uphold public health standards in line with current regulations.
Failure of the Barangay Council to extend such support without justifiable cause may be grounds for administrative inquiry and shall be reported to the Department of the Interior and Local Government (DILG) and the City Mayor’s Office through the NCYDO.
SECTION 9. STANDARD AGENDA, FACILITATION, AND PARTICIPATORY TOOLS. To ensure that KK Assemblies are structured, participatory, and outcomes-driven, each assembly—whether regular or special—shall follow a coherent agenda and facilitation framework aligned with Section 5 of this Ordinance. These shall reflect the life cycle of youth governance planning and reporting, consistent with the evolving needs and mandates of the Sangguniang Kabataan and the Katipunan ng Kabataan.
AGENDA COMPONENTS. Each KK Assembly shall include the following standard agenda items, tailored to the purpose and timing of the assembly:
Presentation of the Comprehensive Barangay Youth Development Plan (CBYDP), where applicable;
Deliberation of the Annual Barangay Youth Investment Program (ABYIP);
Consultation on proposed resolutions, policy directions, and program innovations;
Accountability reporting by the SK, including committee reports to be delivered by its respective heads, accomplishments, budget utilization, and updates on youth development outcomes;
BYDC findings and measures, as well as sectoral and plenary consultations on emerging issues, youth needs, and grievance mechanisms;
Recognition or acknowledgment of outstanding KK volunteers, youth organizations, or partner institutions.
Optional agenda items may include:
Civic education and youth rights orientation;
Disaster preparedness and public health sessions;
Interfaith and values formation dialogues;
Promotion of youth development opportunities such as scholarships, internships, and community programs.
For the avoidance of doubt, and in reference to Section 5.A.b of this Ordinance, the ratification of the CBYDP and the ABYIP during the KK Assembly shall be understood as a participatory endorsement expressing collective youth support. This ratification shall not impair nor override the authority of the Sangguniang Kabataan to finalize, adopt, or amend such plans in accordance with RA 10742, its Implementing Rules and Regulations, and relevant national budgeting and planning guidelines.
The participatory nature of such ratification is intended to deepen consultative youth governance and transparency, without altering the statutory functions and decision-making mandate of the SK as the duly constituted youth policy and planning body of the barangay.
FACILITATION STANDARDS AND RESPONSIBILITIES
The SK Chairperson shall serve as the presiding officer of the KK Assembly and must ensure that the facilitation of discussions is inclusive, participatory, and not monopolized by SK officers. In such cases where the SK Chairperson is not present or available, the SK Member with the highest number of votes shall be the presiding officer.
In the case of clustered assemblies, the SK may designate councilors or pre-trained KK leaders to facilitate cluster discussions, using a standardized facilitation script and consultation guide endorsed by the NCYDO.
All facilitators must adhere to the basic principles of neutrality, respect, equal opportunity to speak, and active listening.
The SK Secretary shall be responsible for documenting the entire proceedings in accordance with the requirements outlined in this ordinance. In such cases where the SK Secretary is not present or available, the KK can elect from among themselves who shall act as the secretary for the entire duration of the assembly.
All unresolved or referred concerns raised during the KK Assembly’s open floor session must be formally responded to by the SK within fifteen (15) working days. Responses may be posted via the Barangay Youth Transparency Board or official social media channels.
Non-Partisanship in Facilitation. Katipunan ng Kabataan Assemblies shall be conducted in a youth-led, inclusive, and strictly non-partisan manner. All SK officials and designated facilitators are required to maintain political neutrality and ensure that no form of partisan activity, electoral campaigning, or undue influence is present before, during, or after the assembly. Any reports of politicization, political coercion, or misuse of the assembly for political gain shall be grounds for formal inquiry by the NCYDO, in coordination with the Sangguniang Panlungsod Blue Ribbon Committee, and may be referred to appropriate disciplinary or legal bodies in accordance with existing laws and ordinances.
PARTICIPATORY TOOLS FOR DEMOCRATIC ENGAGEMENT. To ensure participatory deliberations and informed decision-making, the SK shall deploy at least one of the following methods during every assembly:
Dot Voting – Participants place sticker dots or colored marks to vote on top program priorities;
Thematic Group Discussions – Participants break out into smaller groups based on sectoral identity or issue areas, then report back their inputs;
Paper-based or Digital Surveys – Anonymous collection of youth feedback, ratings, and suggestions on SK performance and program relevance;
Open Microphone Session – Structured open forum with equal opportunity to speak and enforced time limits to maintain order and respect;
Post-it Wall or Suggestion Board – Freeform collection of ideas and concerns posted anonymously or signed by participants.
LANGUAGE USE AND ACCESSIBILITY PROTOCOLS
KK Assemblies must be conducted in the dominant language understood by the youth in the barangay—whether Filipino, Bikol, or another local vernacular—ensuring clarity, relatability, and participation.
Barangays are encouraged to provide visual aids, printed handouts, or sign language interpreters when there are KK members with visual, hearing, or cognitive disabilities present.
All assemblies shall comply with accessibility standards detailed under Section 6 of this Ordinance to ensure that the physical space, communication tools, and facilitation formats are inclusive and youth-friendly.
SECTION 10. PERFORMANCE MONITORING, FEEDBACK, AND EVALUATION SYSTEM. To promote transparency, accountability, and continuous improvement in youth governance, each Katipunan ng Kabataan (KK) Assembly shall include a structured performance evaluation of the Sangguniang Kabataan.
Legal Basis and Policy Alignment This provision is grounded on Republic Act No. 10742 (as amended), the Philippine Youth Development Plan 2023-2028, and the Seal of Good Youth Governance Ordinance of Naga City. It affirms the participatory right of KK members to evaluate the conduct and performance of their SK officials. The SK’s presentation of budget utilization and youth fund allocation during the KK Assembly shall be aligned with the principles, reporting structures, and expenditure ceilings outlined in Ordinance No. 2025-029, otherwise known as the SK Budget Optimization and Inter-Barangay Collaboration Ordinance. Any deviations from clustered fund allocations, program ceilings, or green procurement provisions shall be explained during the Assembly.
Youth Governance Scorecard and Feedback Tool The Naga City Youth Development Office (NCYDO), in coordination with the SK Federation and select KK representatives, shall design a standardized Youth Governance Scorecard and anonymous feedback form. These tools shall assess the following key dimensions:
Transparency in financial and project reporting
Responsiveness to youth sector needs
Implementation of the CBYDP and ABYIP
Inclusiveness in decision-making and event facilitation
Accessibility and fairness of programs and services
Within fifteen (15) working days after the conduct of the assembly, the Sangguniang Kabataan shall develop a Youth Governance Feedback Response Plan, highlighting the top issues raised by KK members through the Scorecard and Suggestion Sheets. This document shall include proposed action points, scheduled responses, or justified non-action. It shall be posted on the Barangay Youth Transparency Board and submitted to the NCYDO for review and consolidation.
The forms may be accomplished via physical copies or digitally (e.g., Google Forms), provided they comply with the Data Privacy Act of 2012. Proper safeguards shall be in place for secure storage and anonymity.
Administration and Submission
The SK Secretary shall facilitate the distribution and collection of feedback tools during every regular KK Assembly.
The summarized results shall be presented at the next succeeding KK Assembly to ensure transparency and accountability.
The SK Secretary shall submit all accomplished forms and the summary report to the NCYDO and SK Federation within seven (7) working days after the assembly.
Barangays that conduct hybrid assemblies may opt to collect feedback digitally, provided that documentation is secured and validated.
Integration into Planning, Capacity-Building, and Recognition
Feedback and evaluation results shall serve as a basis for adjusting the CBYDP and ABYIP, identifying areas needing technical support or reprogramming.
Low-performing Sangguniang Kabataan units may be placed under a capacity-building track led by the NCYDO and SK Federation.
High-performing SKs, as indicated by consistently excellent feedback scores, may be prioritized for grants, pilot programs, or commendations under the Gawad Kampeon ng Kabataang Nagueño or the Seal of Good Youth Governance.
The NCYDO shall ensure a feedback loop by issuing a synthesis of barangay performance trends annually, without disclosing individual respondent identities.
SECTION 11. DOCUMENTATION, TRANSPARENCY, AND REPORTING
ATTENDANCE MONITORING. All Katipunan ng Kabataan (KK) Assemblies shall utilize the official and standardized Attendance Sheet endorsed by the NCYDO. Each participant shall sign manually or digitally upon arrival, ensuring accurate attendance records. The attendance sheet must include the following information for each KK member:
Full name
Barangay cluster or purok
Age
Optional sectoral self-identification (e.g., in-school, out-of-school youth, youth with disability, indigenous youth, LGBTQIA+, CICL)
MINUTES AND DELIBERATION RECORDS. The SK Secretary shall prepare comprehensive minutes of the KK Assembly, certified by the SK Chairperson. The minutes shall include:
Date, time, and venue of the assembly
Names and designations of all presiding and facilitating officers
Summary of discussions, proposals, sectoral concerns, and interventions
Resolutions adopted or deferred, including the voting outcome or consensus results
List of issues or proposals referred to SK Committees for further action
BARANGAY KK ASSEMBLY CONSOLIDATED REPORT. In cases where the KK Assembly is conducted through clustered or hybrid formats, the SK shall prepare a Barangay KK Assembly Consolidated Report. The report shall contain:
Cumulative and disaggregated attendance across all clusters or modalities
Summary of collective decisions and sectoral inputs
Unified results of CBYDP and ABYIP ratification, if applicable
Documentation of raised issues, grievances, and referrals to appropriate bodies
Summary of outputs from participatory tools used (e.g., voting, feedback forms)
SUBMISSION AND POSTING REQUIREMENTS. To promote transparency and inter-agency coordination, all KK Assembly reports and minutes must be:
Submitted to the Naga City Youth Development Office within five (5) working days after the conduct of the assembly
Filed and made accessible at the Barangay Hall for public reference
Posted in at least one physical bulletin board and through official SK and barangay social media pages, following data privacy guidelines
Endorsed to the SK Federation of Naga City for city-level monitoring, alignment, and benchmarking
ARCHIVING PROTOCOL. The SK Secretary, in coordination with the Barangay Secretary, shall maintain a systematically organized barangay archive containing all essential KK Assembly documentation, including but not limited to attendance records, minutes, validated outputs, and the final post-activity report. These records shall be preserved both in print and digital formats, secured in accordance with standard records management practices and the Data Privacy Act of 2012. To strengthen institutional memory and ensure data-driven youth governance, the NCYDO shall maintain a centralized, retrievable digital database of all submitted KK Assembly documents. The SK shall transmit these within the prescribed reporting period under this Ordinance using standard templates. This centralized archive shall support audit, policy research, and program refinement, and may be subject to periodic review to assess compliance and documentation quality.
INTEGRATION INTO THE BARANGAY YOUTH SITUATION REPORT AND LYDP. The Sangguniang Kabataan shall ensure that key issues, insights, and resolutions from the KK Assembly are reflected in a Barangay Youth Situation Report (BYSR). The BYSR shall serve as a foundational input in the drafting or revision of the Comprehensive Barangay Youth Development Plan (CBYDP), which shall be submitted to the NCYDO. The NCYDO shall consolidate these barangay-level inputs to inform citywide youth policy and the Naga City Local Youth Development Plan (LYDP), ensuring strong grassroots-to-city alignment in youth governance.
SECTION 12. CENTRALIZED DIGITAL COMPLIANCE AND PERFORMANCE DASHBOARD. To ensure citywide monitoring, transparency, and data-driven youth governance, the Naga City Youth Development Office, in partnership with the City Information and Communications Technology (ICT) Office and the Sangguniang Kabataan Federation of Naga City, shall develop and maintain a Centralized Digital Compliance and Performance Dashboard for all Katipunan ng Kabataan (KK) Assemblies.
PURPOSE AND FUNCTION. The dashboard shall serve as a public-facing digital platform that allows real-time tracking and evaluation of barangay compliance and performance in conducting KK Assemblies. It shall also aid the NCYDO in identifying gaps, informing capacity-building efforts, and promoting transparency and citizen engagement.
2. KEY DASHBOARD FEATURES. The digital dashboard shall include the following real-time indicators for every barangay:
1. Assembly Conduct Compliance
1. Frequency of conducted assemblies (as prescribed in Section 5)
2. Assembly format used (one-venue, clustered, or hybrid)
3. Verified quorum achievement
3. TIMELINESS AND DOCUMENTATION QUALITY
1. Date of submission of the KK Consolidated Report
2. Completeness of submitted documents (attendance sheets, minutes, photos, reports)
3. Compliance with reporting timelines (7 working days after assembly)
4. SECTORAL ENGAGEMENT AND PARTICIPATION METRICS
1. Number and proportion of sectoral youth attendees (OSY, ISY, PWDS, IPS, LGBTQIA+, CICLS)
2. Utilization of participatory tools (as defined in Section 9)
3. Inclusion of sectoral recommendations in the Assembly Report
5. YOUTH FEEDBACK AND GOVERNANCE RATINGS
1. Summary scores from the Youth Governance Scorecard (Section 10)
2. Trends and average trust ratings across assemblies
3. Key issues raised by KK members and resolution tracking
6. PERFORMANCE RATING AND VISUALIZATION SYSTEM. The NCYDO shall develop and maintain a centralized performance monitoring dashboard to visualize the level of barangay compliance with the provisions of this Ordinance. This system shall track the conduct of mandatory and declared Katipunan ng Kabataan Assemblies; the timeliness and completeness of report submissions; quorum attainment; documentation standards; and inclusivity of sectoral representation. It shall serve as a tool for transparency, peer accountability, technical assistance targeting, and public awareness.
Performance ratings shall be assigned and updated semi-annually, based on verified submissions and audit results. These ratings shall be publicly posted on the NCYDO platforms and included in the SK Federation’s annual governance report. Barangays shall be assigned a color-coded performance status as follows:
1. Green (Fully Compliant): Convened all required and declared KK Assemblies on time; achieved quorum; submitted complete and validated post-assembly documentation; demonstrated strong sectoral engagement and inclusive participation; and complied with monitoring protocols, including timely invitations to the SK Federation and City Youth Officials.
2. Yellow (Partially Compliant): Convened assemblies but exhibited minor deficiencies in documentation, attendance validation, sectoral inclusion, or procedural requirements. This includes delayed or incomplete submission of post-activity reports or failure to notify the SK Federation and City Youth Officials without malicious intent.
3. Red (Non-Compliant): Failed to convene at least one mandatory KK Assembly during the prescribed semester; or submitted no official post-assembly report validated by the NCYDO; or repeatedly failed to comply with coordination and monitoring requirements without justifiable cause.
SKs rated Yellow or Red shall undergo a structured feedback session with the NCYDO and may be enrolled in targeted technical support programs to address gaps. Continuous non-compliance may affect eligibility for federation-led development initiatives or youth governance incentives, without prejudice to due process and grievance mechanisms. This system shall complement the archiving and reporting mechanisms established under Sections 16 and 18 of this Ordinance, and may be supported by digital tools to enable easier visualization, inter-barangay benchmarking, and responsive youth development planning.
7. MAINTENANCE, DATA SECURITY, AND ACCESSIBILITY. The NCYDO and City ICT Office shall:
1. Ensure that the dashboard is regularly updated, user-friendly, and mobile-responsive
2. Maintain data security, protect the privacy of individual KK members, and ensure ethical data use
3. Make the dashboard accessible to the public through the official City Government and NCYDO websites, as well as available to SK officials through a secured administrative portal for encoding and updates
8. USE FOR POLICY AND PROGRAM PLANNING. The dashboard shall be used as a reference tool for:
1. Planning citywide youth governance capacity-building sessions
2. Identifying model barangays for replication and mentorship
3. Recognizing outstanding SKs through city-level awards and incentive systems
4. Informing the annual review of the Local Youth Development Plan (LYDP)
SECTION 13. MANDATORY INVITATION AND PARTICIPATION OF SK FEDERATION OFFICERS AND CITY YOUTH OFFICIALS IN KK ASSEMBLIES. To promote citywide accountability, inter-barangay solidarity, and consistent monitoring of the conduct and outcomes of Katipunan ng Kabataan (KK) Assemblies, each Sangguniang Kabataan shall formally invite designated representatives from both the SK Federation of Naga City and the City Youth Officials (CYO) Program to participate in their respective barangay KK Assemblies. The following provisions shall apply:
OFFICIAL NOTICE OF INVITATION. The Sangguniang Kabataan shall transmit a formal letter of invitation addressed directly to:
1. The SK Federation President, and
2. The City Youth Mayor, both via their respective offices.
The invitation must be sent at least seven (7) calendar days prior to the scheduled assembly and shall include:
1. The confirmed date, time, and venue of the KK Assembly;
2. The chosen modality (one-venue, clustered, or hybrid);
3. The complete agenda and relevant background notes (if any); and
4. Contact persons for coordination and confirmation.
DESIGNATION OF MONITORING REPRESENTATIVES
The SK Federation President may directly represent or may assign a Federation Monitoring Officer, preferably who is an SK Federation Officer or a Committee Chairperson.
The City Youth Mayor, in consultation with the City Youth Vice Mayor, shall designate a representative from among the Top 14 City Youth Officials (composed of the City Youth Mayor, City Youth Vice Mayor, and 12 City Youth Councilors), prioritizing officials who are residents of the barangay or nearby areas. To build shared governance literacy, the Top 14 City Youth Officials shall rotate their KK Assembly monitoring assignments on a quarterly basis, ensuring equal exposure and representation throughout all barangays.
ROLES AND RESPONSIBILITIES OF MONITORING REPRESENTATIVES. The assigned SK Federation and CYO representatives shall:
Attend and observe the conduct of the KK Assembly;
Assess and provide feedback on compliance with the KK Standardization Ordinance;
Identify noteworthy practices, concerns, or issues that require city-level support or inter-barangay collaboration; and
Submit a Monitoring Note to the SK Federation Secretariat and NCYDO within five (5) working days after the assembly. City Youth Officials shall participate strictly in an observational and support capacity, unless formally requested to assist by the Sangguniang Kabataan. Their presence shall not interfere with the autonomy of SK deliberations, in recognition of the SK’s constitutional and statutory role as the official youth governance body of the barangay.
ANNUAL CONSOLIDATION AND LEARNING CYCLE. The NCYDO shall compile all Monitoring Notes submitted by the SK Federation and CYO representatives into an annual KK Assembly Monitoring and Learning Report, which shall be used to:
Assess overall compliance and quality of KK Assemblies citywide;
Identify best practices and recurring challenges;
Recommend technical assistance or interventions; and
Recognize barangays that exemplify outstanding youth governance practices.
SECTION 14. STANDARDIZED KK ASSEMBLY TOOLKIT AND FACILITATOR TRAINING PROGRAM. To ensure the effective, inclusive, and context-responsive conduct of Katipunan ng Kabataan Assemblies across all barangays in Naga City, the Naga City Youth Development Office, in close coordination with the SK Federation of Naga City and the City ICT Office, shall design, roll out, and continuously enhance a Standardized KK Assembly Toolkit and Facilitator Training Program.
TOOLKIT COMPONENTS. The KK Assembly Toolkit shall be a comprehensive package of templates, guides, and forms that every Sangguniang Kabataan must use and localize. It shall include, but not be limited to, the following:
Notice Templates – Standardized formats for regular and special KK Assembly invitations, including Federation and City Youth Official invitation samples.
Agenda Guides – Sample agenda frameworks based on Section 5 (Mandatory Conduct of KK Assemblies) and Section 9 (Standard Agenda and Participatory Tools), aligned with LYDP priorities.
Facilitation Scripts and Guides – For one-venue, clustered, and hybrid modalities, including inclusive language prompts and sectoral engagement pointers.
Attendance Sheet Templates – Including demographic fields (age, sectoral affiliation, cluster, etc.).
Minutes and Reporting Forms – With pre-structured layouts for efficient documentation of discussions, decisions, and proposals.
Feedback and Evaluation Tools – Youth Governance Scorecard and post-assembly satisfaction survey templates.
Barangay KK Assembly Adaptation Plan Template – A simple planning form for tailoring the toolkit per barangay context, population, and past challenges. The Toolkit shall be provided both in print and digital formats, and shall be made accessible through the SK Federation’s digital platforms, the official NCYDO website or drive, and downloadable via QR codes. Summaries or full translations in Filipino and Bikol shall be made available to ensure comprehension and usability.
MANDATORY ANNUAL FACILITATOR TRAINING. The NCYDO, with support from the SK Federation and in partnership with the City Youth Officials Program, shall conduct a mandatory annual training on KK Assembly facilitation for:
1. All SK Secretaries in the city, including Acting Secretaries;
2. At least one trained KK facilitator per barangay, who may be a Sangguniang Kabataan official or a BYDC sectoral youth representative.
The training shall include:
1. Step-by-step orientation on all components of the KK Assembly Toolkit;
2. Inclusive and participatory facilitation strategies, including use of open floor methods, sectoral listening tools, and respectful discourse rules;
3. Mock assemblies and simulation exercises, allowing trainees to practice real-time coordination, agenda-setting, and breakout management;
4. Crisis adaptation protocols, including how to shift to hybrid modalities when needed;
5. Sector-sensitive planning, including accommodations for persons with disabilities, minors, and marginalized youth;
6. Standardized documentation techniques, including use of consolidated report templates and archiving protocols.
Upon completion, facilitators shall be issued an NCYDO Certificate of Competency, valid for the SK’s term, and recorded in the NCYDO facilitator registry.
LOCALIZATION AND SUBMISSION OF BARANGAY KK ASSEMBLY ADAPTATION PLAN. Each Sangguniang Kabataan shall be required to submit a KK Assembly Adaptation Plan annually, on or before February 15, detailing:
Planned modality for the year’s assemblies (one-venue, clustered, hybrid);
Key barangay-specific needs or challenges (e.g., geographic spread, language barriers, high OSY population);
Strategy for mobilizing hard-to-reach youth sectors;
Venue considerations and safety planning;
Adjustments based on feedback from the most recent KK Assembly evaluations.
This document shall be submitted to the NCYDO for consolidation and technical assistance, and shall inform cluster-based or city-level capacity-building interventions.
PEER MENTORSHIP AND RECOGNITION PROGRAM. To sustain high standards and promote knowledge sharing:
The NCYDO and SK Federation shall initiate a Peer Mentorship Program, wherein high-performing barangays with exemplary KK Assemblies shall be paired with those needing guidance and technical support.
A Barangay KK Assembly Excellence Award shall be conferred annually by the SK Federation and NCYDO to barangays with the highest compliance and innovation scores based on:
Quality and timeliness of reports;
Sectoral participation metrics;
Feedback from KK members;
Consistency in documentation and governance impact. Recognized barangays may receive development support such as additional facilitation materials, training grants, or recognition during city youth summits. Barangays are also encouraged to invite former SK officials, senior youth leaders, or alumni of civic youth programs to serve as KK Assembly Mentors, providing opening or closing messages, co-facilitating breakouts, or mentoring youth leaders. The NCYDO may maintain a registry of pre-cleared mentors and integrate this as part of the KK Toolkit.
DESIGNATION OF KK DOCUMENTATION SUPPORT VOLUNTEERS. To reduce administrative burden and promote participatory governance, each Sangguniang Kabataan is encouraged to designate at least two (2) KK Documentation Support Volunteers per assembly. These individuals may be trained youth volunteers, campus journalists, or community-based youth leaders tasked to assist the SK Secretary in encoding minutes, managing attendance, and compiling assembly reports, subject to a non-disclosure agreement and youth data protection protocols.
POLICY PILOTING AND INNOVATION PROVISION. The SK, in partnership with the NCYDO and SK Federation, may propose pilot implementations of alternative or innovative KK Assembly modalities and participatory tools, including youth juries, sectoral hackathons, or simulation governance sessions. Proposals must be submitted through a KK Assembly Innovation Brief and will require NCYDO clearance. Successful pilots shall be documented and may inform future ordinance amendments or city-level programs.
SECTION 15. YOUTH DATA PRIVACY AND SECURITY COMPLIANCE. In full adherence to Republic Act No. 10173, otherwise known as the “Data Privacy Act of 2012,” and to safeguard the rights of youth to privacy and data protection, the Sangguniang Kabataan shall establish and implement a secure, lawful, and youth-centered data privacy framework in all processes related to the Katipunan ng Kabataan membership and the conduct of KK assemblies. This section ensures that all personal data collected and processed are used solely for legitimate youth development, governance, and representation purposes, with the highest standards of transparency, fairness, and accountability.
SCOPE OF APPLICATION. This provision shall apply to:
The creation and updating of the KK Official Membership List;
The documentation of KK Assembly proceedings, attendance, and sectoral participation;
All digital or physical forms of data collection, storage, transfer, publication, and disposal by the Sangguniang Kabataan and its authorized personnel.
DATA PRIVACY AND CUSTODIANSHIP PROTOCOLS FOR KK RECORDS. The SK Secretary shall serve as the designated Data Custodian of the KK records and shall:
Collect only necessary personal data, limited to:
Full name;
Age;
Barangay and cluster (if applicable);
Sectoral identification (e.g., OSY, in-school, PWD, IP, LGBTQIA+, CICL)—only if voluntarily disclosed;
Contact number (optional and solely for coordination purposes).
Ensure lawful and transparent data collection, including:
Obtaining verbal or written consent during registration or pre-assembly forms;
Informing youth on how their data will be used and protected;
Guaranteeing that no data shall be collected from minors without appropriate notice and safeguards.
Implement strict data protection measures, including:
Secure digital storage using password-protected folders and cloud access restricted only to authorized SK officers and the NCYDO;
Locked filing systems for printed lists and confidential documents;
Regular data back-up and controlled access protocols.
Ensure data confidentiality in public outputs, by:
Excluding personally identifiable information (PII) in posted KK reports, except with documented written consent;
Aggregating data when reporting demographic or sectoral statistics;
Masking identities of youth who raise sensitive issues, such as CICL or youth at risk.
Coordinate with the Barangay Data Protection Officer, or the Barangay Secretary if a DPO is not formally designated, to:
Review and approve local data access protocols;
Facilitate correction or deletion of inaccurate or outdated youth data;
Report suspected breaches to the proper authorities and take corrective actions immediately.
ANNUAL COMPLIANCE AND TRANSPARENCY REPORTING. Each Sangguniang Kabataan shall submit a Data Privacy Compliance Report to the NCYDO on or before February 15 of each year, certified by the SK Chairperson and SK Secretary. This report shall be submitted together with the Barangay KK Assembly Adaptation Plan, and shall include:
A summary of data collected for KK assemblies and membership;
Current data protection measures in place;
Records of consent obtained or privacy notices issued;
Any data breach incidents or corrections made;
Any pending requests for data access or deletion by youth constituents. The NCYDO shall consolidate these reports to ensure city-wide compliance and provide capacity-building support or technical interventions where gaps are identified.
CAPACITY BUILDING ON YOUTH DATA PRIVACY. In accordance with City Ordinance No. 2024-101, otherwise known as the Enhanced Sangguniang Kabataan Mandatory Training Ordinance of Naga City, the Naga City Youth Development Office shall ensure that all SK Secretaries and designated facilitators undergo basic orientation or training on Republic Act No. 10173 or the Data Privacy Act of 2012.
Lawful basis for data processing in youth governance;
Data minimization and retention standards;
Privacy notice crafting and youth-informed consent;
Data breach management protocols. This capacity-building activity may be conducted in partnership with the City ICT Office, City Legal Office, or any accredited Data Privacy Officer, and shall be a component of the SK Federation’s capacity development framework. Completion of the training shall be a requirement for performing data-related roles under this Ordinance, and attendance shall be duly recorded and submitted to the NCYDO as part of annual compliance reporting.
SECTION 16. BARANGAY YOUTH TRANSPARENCY BOARD (BYTB). In accordance with the principles of transparency, accountability, and participatory governance—as mandated by the Local Government Code of 1991 and reinforced by Republic Act No. 10742, or the Sangguniang Kabataan Reform Act of 2015—each Sangguniang Kabataan shall establish and regularly maintain a Barangay Youth Transparency Board (BYTB) in a highly visible and youth-accessible location, such as the barangay hall, youth center, or other frequented community spaces.
The BYTB shall serve as the official mechanism for real-time, public disclosure of youth governance documents and records, in line with the SK Full Disclosure Policy Board Guidelines jointly issued by the Department of the Interior and Local Government (DILG) and the National Youth Commission (NYC).
Minimum Required Contents of the BYTB. The following categories and documents must be posted, updated regularly, and made accessible to all members of the Katipunan ng Kabataan (KK), subject to applicable data privacy safeguards:
KK Assembly Records
Schedule and venue of past and upcoming KK Assemblies
Notice of Meeting and posting date
Approved agenda and minutes of the last assembly
Attendance sheet (excluding sensitive personal data)
Summary of issues raised, actions taken, and unresolved concerns
Youth Development Plans and Programs
Copy of the approved Comprehensive Barangay Youth Development Plan (CBYDP)
Copy of the current Annual Barangay Youth Investment Program (ABYIP)
Inventory of active Programs, Projects, and Activities (PPAS), including target beneficiaries, timelines, and responsible officers
Budget Utilization and Fund Releases
SK Annual Budget breakdown by PPA
Fund disbursement and Statement of Expenditures (SOE)
Purpose and dates of each fund release
Quarterly financial status report indicating balances, savings, or reprogrammed funds
Procurement and Bidding (if applicable)
Abstract of canvass for goods and services
List of awarded suppliers or service providers
Copies of Purchase Requests (PRS), Purchase Orders (POs), and related procurement documents
Relevant Commission on Audit (COA) reports or audit flags, if any
Youth Governance Scorecard and Feedback (under Section 10.B)
Summary of Youth Satisfaction Ratings from KK assemblies and consultations
Consolidated evaluation results using the approved Youth Governance Scorecard
Annual feedback trend analysis report (if applicable)
Grievance Mechanisms and Case Updates
Barangay-level grievance redress mechanism (e.g., contact person, hotline, complaint box)
Summary of complaints received, resolved, or pending, with anonymized data
Status updates for unresolved concerns with expected resolution timeline
SK Accountability Dashboard
Monthly attendance of SK officials in regular and special sessions
Functional designation of each SK official (e.g., Committee Chairpersons, assigned focal areas)
List of official SK travels, participation in conferences, or external trainings with corresponding accomplishment reports
UPDATING AND MAINTENANCE PROTOCOL. All information posted on the BYTB must be updated at least once every quarter, or within fifteen (15) working days following any of the following:
Approval of new SK resolutions, ordinances, or programs
Disbursement of funds or release of financial statements
Conduct of KK assemblies or major community consultations
Receipt of evaluation or grievance forms that warrant public response
The SK Secretary shall be primarily responsible for ensuring that all required documents are complete, updated, and clearly posted in the designated space.
OVERSIGHT AND COMPLIANCE MECHANISM FOR THE BYTB
The NCYDO, in coordination with the SK Federation and City Youth Officials, shall:
Conducting periodic site inspections to verify the completeness, legibility, and public accessibility of each BYTB;
Maintaining a City Youth Transparency Compliance Dashboard, which publicly displays the BYTB status of each barangay;
Providing technical assistance, advisory support, or capacity-building guidance to SKs needing help in fulfilling their BYTB obligations.
Barangays that fail to maintain a complete, accurate, and regularly updated BYTB without valid justification shall be:
Flagged in the Transparency Compliance Dashboard as “Non-Compliant”;
Disqualified from receiving youth-related awards, recognition, or development incentives facilitated by the SK Federation or NCYDO, unless compliance is rectified;
Included in the annual SK performance assessment as a critical compliance indicator for policy refinement and support prioritization.
OPTIONAL DIGITAL COUNTERPART. SKs are encouraged to complement the physical BYTB with a digital version, published on official barangay or SK social media platforms. Digital versions must follow the same standards of completeness, clarity, and data privacy compliance.
Digital BYTBs shall not replace the physical boards but serve to broaden reach and accessibility, particularly for out-of-school youth, working youth, and those with mobility limitations. The NCYDO may issue supplemental guidelines to support SKs in establishing secure and effective digital disclosure practices.
SECTION 17. COMPREHENSIVE KK PROFILING AND SECTORAL MAPPING. In alignment with Republic Act No. 10742, as amended by Republic Act No. 11768, the Data Privacy Act of 2012 (Republic Act No. 10173), the Philippine Youth Development Plan (PYDP) 2023-2028, the Naga City Local Youth Development Plan 2023-2028, and relevant DILG-NYC Joint Memorandum Circulars on KK Profiling, all Sangguniang Kabataan in Naga City shall conduct a comprehensive, rights-based, and sector-informed profiling of all Katipunan ng Kabataan (KK) members. This profiling shall serve as the foundation for convening the KK Assembly, identifying sectoral representation, formulating responsive youth development plans, and grounding youth governance in evidence and inclusivity.
PURPOSE AND SYSTEM INTEGRATION
KK Profiling shall serve as the official, updated registry of youth aged 15 to 30 years residing in the barangay for at least six (6) months, whether SK-registered or not, for purposes of youth planning, representation, and program implementation. Inclusion in the KK Profiling does not equate to official registration under the Katipunan ng Kabataan for electoral participation. Registration as a KK member for the purpose of voting or candidacy in SK elections remains governed by COMELEC rules and is a separate legal process. This profiling will only be specifically used for:
Computing quorum for the KK Assembly as defined under Section 5.D of this Ordinance;
Identifying sectoral clusters for targeted mobilization and inclusive participation in accordance with Section 8.D;
Informing the Barangay Youth Situation Report (BYSR), CBYDP, ABYIP, and LYDP, pursuant to Section 11.F;
Establishing baselines for program delivery, monitoring, and evaluation; and
Supporting long-term youth development analysis and equity planning.
KK Profiling shall be institutionalized as a mandatory prerequisite for all regular and special KK Assemblies, as provided under Section 5.A and Section 8.A.
The profiling data shall be used only for legitimate youth governance, representation, and programmatic purposes, in accordance with applicable data protection laws and the principles of participatory governance and informed consent, pursuant to Section 15.
MANDATORY TIMING AND PERIODICITY
KK Profiling shall be conducted annually, ideally within the first quarter of each calendar year, prior to the First Regular KK Assembly as stipulated in Section 5.Α.
An update and revalidation of the profiling list shall be conducted no later than thirty (30) days prior to the Second Regular KK Assembly, in accordance with the timelines set in Section 8.A, to reflect population changes, new residents, or shifting sectoral affiliations.
Barangays with high transient populations may implement rolling updates quarterly, provided that the SK submits a certified updated profiling list to the NCYDO five (5) working days before each scheduled KK Assembly.
METHODS OF DATA GATHERING AND GEOGRAPHIC MAPPING
KK Profiling may be conducted through:
House-to-house surveys by SK officials or trained KK enumerators;
Community-based youth profiling booths or pop-up stations;
Coordination with purok leaders, school heads, ALS coordinators, and youth-serving institutions;
Digital profiling through NCYDO-certified online forms, QR-enabled tools, and mobile applications; and
Youth self-registration drives via official SK platforms.
The SK is encouraged to geo-tag all profiling entries by purok, zone, or sitio, enabling spatial analysis of youth density, service reach, and program vulnerability mapping. The NCYDO shall provide templates and visual tools for barangay-level youth maps.
REQUIRED DATA FIELDS AND PROGRESSIVE INDICATORS Each KK Profiling instrument must capture, at minimum, the following fields:
Full Name and Nickname
Date of Birth and Age
Sex Assigned at Birth and Preferred Gender Identity (optional)
Barangay Zone, Purok, or Cluster
Educational Status (e.g., in-school, OSY, ALS learner, TVET, college)
Employment Status (student, unemployed, informal/part-time, full-time, job-seeking)
Youth Sectoral Self-Identification (voluntary multiple selection), including but not limited to:
Out-of-school youth (OSY)
Working youth (incl. informal economy)
Youth with disabilities (PWD)
Indigenous youth (IP)
LGBTQIA+ youth
Children in conflict with the law (CICL) or at-risk youth
Student leaders or KK/SG officers
Faith-based or culturally affiliated youth
Youth with chronic illness or mental health concerns
Contact information (mobile number, Facebook name, email)
Digital literacy level and access to gadgets/internet (optional)
Primary issues of concern (dropdown or coded responses)
Willingness to participate in youth programs, planning, research, or volunteering
VALIDATION, CERTIFICATION, AND SUBMISSION
The SK Secretary shall consolidate all profiling forms and generate the official KK Profiling Master List, disaggregated by sex, age bracket, educational and employment status, and sectoral affiliation.
This Master List shall be:
Certified by the SK Chairperson and SK Secretary;
Submitted in both printed and digital format to the NCYDO and SK Federation at least five (5) working days prior to each KK Assembly, pursuant to the guidelines in Section 8.A.
Only those included in the validated profiling list shall be counted for quorum purposes, as provided in Section 5.D. However, no youth shall be barred from attending the KK Assembly due to non-inclusion or delayed registration, consistent with the principles under Section 7.
DATA PRIVACY, CONSENT, AND ETHICAL STANDARDS
All profiling activities shall follow the general safeguards outlined in Section 15.
All respondents shall sign or acknowledge an Informed Consent Form, either in print or digitally, detailing:
The intended use of data
The voluntary nature of sectoral self-identification
The option to withdraw or update data
Youth may optionally opt-in for follow-up involvement in SK volunteer programs, policy design workshops, or surveys. Such lists shall be stored separately and used only with informed consent.
No personally identifiable information (PII) shall be publicly disclosed without express written consent.
SECTION 18. FUNDING AND RESOURCE ALLOCATION. In accordance with Section 10(g) of Republic Act No. 10742, as amended, and Sections 21 and 391 of the Local Government Code of 1991, all Sangguniang Kabataan and Barangay Councils shall allocate adequate funds to ensure the effective implementation of this Ordinance, particularly its provisions on the conduct of Katipunan ng Kabataan (KK) Assemblies, youth profiling, sectoral consultations, and participatory mechanisms as outlined in Sections 11, 15, and 17 of this measure.
BUDGETARY ALLOCATION AND TAGGING. Each Sangguniang Kabataan shall allocate a reasonable portion of its Annual Budget to support the implementation of this Ordinance. This includes expenses for conducting KK Assemblies, printing and reproduction of standardized forms and toolkits, logistical arrangements, documentation, and basic data management requirements. All related expenditures shall be properly tagged in the Annual Barangay Youth Investment Program (ABYIP), integrated into the Barangay’s Annual Investment Plan (AIP), and processed in accordance with standard local planning, budgeting, and procurement procedures, consistent with Joint Memorandum Circular No. 1, series of 2019, issued by the DILG, DBM, and NYC.
CITY-LEVEL RESOURCE SUPPORT. The City Government of Naga, through the Naga City Youth Development Office (NCYDO), the SK Federation of Naga City, and other relevant departments, shall allocate sufficient resources to support barangay-level implementation of this Ordinance. This includes the development and distribution of standardized or digital tools for KK profiling and assemblies, provision of training programs and capacity-building modules, logistical and printing support for low-capacity barangays, and the establishment or maintenance of secure cloud storage systems, digital dashboards, or archiving platforms for consolidating profiling data, KK Assembly outputs, and youth transparency documents. An initial amount of One Hundred Fifty Thousand Pesos (P150,000.00) shall be earmarked in the first year of implementation to cover essential start-up costs. Succeeding annual appropriations shall be determined based on performance reviews, needs assessments, and available city resources, and shall be integrated into the NCYDO’s Annual Investment Plan in alignment with the City Youth Development Plan.
CLUSTERED AND SHARED IMPLEMENTATION. Sangguniang Kabataan from nearby barangays or within the same cluster may collaborate in conducting preparatory activities and pooling resources, such as printing profiling forms, organizing logistics, and facilitating orientation sessions, to support the implementation of this Ordinance. Each barangay, however, shall independently convene its own Katipunan ng Kabataan Assembly, conduct barangay-specific profiling and consultations, and produce its own outputs and reports, in accordance with Section 10 (d) of Republic Act No. 10742 and Section 11 of this Ordinance. All collaborative arrangements shall be documented through a joint resolution or memorandum of understanding, coordinated with the NCYDO, and carried out in compliance with applicable budgeting, procurement, and auditing laws and regulations.
SECTION 19. OVERSIGHT, MONITORING, AND PENALTIES
MONITORING AUTHORITY
The Naga City Youth Development Office shall serve as the primary local oversight body for youth development governance and shall be responsible for monitoring implementation, compliance, and documentation of all Katipunan ng Kabataan Assemblies across barangays in Naga City, in accordance with its mandate under existing ordinances and the Local Youth Development Plan.
The NCYDO shall:
Maintain a real-time compliance tracking system, coordinated with barangay SK Secretaries and SK Federation monitors;
Submit a consolidated annual compliance and performance report to the Sangguniang Panlungsod Committee on Youth and Sports Development, with copies furnished to the Blue Ribbon Committee for further oversight, investigation, or policy action when necessary.
CAPACITY-BUILDING AND TECHNICAL ASSISTANCE
The NCYDO, in partnership with the Sangguniang Kabataan Federation of Naga City, and supported by other agencies, shall:
Conduct mandatory orientations and technical workshops for SK officials, secretaries, and KK facilitators on the standardized procedures, documentation, and participatory strategies for KK Assemblies;
Develop and distribute a Standard KK Assembly Toolkit which includes templates, scripts, youth facilitation guides, monitoring checklists, and evaluation tools;
Facilitate inter-barangay innovation labs, governance bootcamps, and best practice summits to strengthen youth-led planning and sectoral engagement.
NON-COMPLIANCE AND ACCOUNTABILITY MEASURES
The following acts constitute non-compliance under this ordinance:
Failure to conduct at least two (2) KK Assemblies within the calendar year;
Failure to submit required documentation (e.g., attendance, minutes, consolidated reports, feedback forms) within the mandated period as set forth under Section 5.A, Section 8.A, or relevant NCYDO guidelines;
Submission of incomplete, fabricated, or inaccurate records;
Failure to post required KK-related disclosures on the Barangay Youth Transparency Board.
Non-compliant barangays shall be subject to the following graduated penalties:
First Offense: Written reminder from NCYDO and provision of technical assistance;
Second Offense: Formal Non-Compliance Notice and lowering of performance rating in the Seal of Good Youth Governance;
Third Offense: Referral to the Sangguniang Panlungsod Blue Ribbon Committee for possible investigation and administrative accountability proceedings;
Persistent or Gross Negligence: Referral to the Department of the Interior and Local Government (DILG), through the Office of the City Mayor, for appropriate sanctions in accordance with RA 11768, RA 10742, and related issuances.
The NCYDO, SK Federation of Naga City and City Youth Official (in their respective capacities as a collegial body), may formally recommend to the Blue Ribbon Committee any case of continued or deliberate non-compliance, supported by documentation, monitoring notes, and barangay records.
Failure to comply with this Ordinance constitutes a breach of mandated youth governance responsibilities under RA 10742 and this local ordinance, and may result in administrative sanctions as defined by applicable laws and issuances.
APPEAL AND RECTIFICATION
Any Sangguniang Kabataan found non-compliant may file a written explanation and a Corrective Action Plan (CAP) with the NCYDO within fifteen (15) working days from receipt of the notice.
The NCYDO shall constitute a Review Panel composed of at least three (3) officers, including the Head of Office or their authorized representative, who shall collectively assess all submitted CAPs. The review shall follow an internal deliberation protocol based on performance standards and minimum compliance thresholds to be issued by the NCYDO, in consultation with the SK Federation of Naga City and the Committee on Youth and Sports Development. A CAP shall only be approved if it satisfactorily addresses at least seventy-five percent (75%) of identified deficiencies and includes verifiable corrective measures, designated accountable persons, and feasible timelines for implementation. The Review Panel shall issue a resolution of approval, denial, or conditional compliance within fifteen (15) working days upon receipt of the CAP, with a copy furnished to the Committee on Youth and Sports Development and the Blue Ribbon Committee for final noting.
If conditional compliance is granted, the NCYDO shall monitor implementation within thirty (30) days and submit a follow-through report to the Committee on Youth and Sports Development for final disposition.
Any Sangguniang Kabataan aggrieved by the NCYDO’s final decision on their Corrective Action Plan may file a motion for reconsideration within five (5) working days from receipt of such decision. If the motion is denied or left unresolved, the SK may elevate the matter to the Sangguniang Panlungsod Committee on Youth and Sports Development, whose decision shall be deemed final within the local legislative framework.
SECTION 20. INSTITUTIONAL MEMORY, DATA TRANSITION, AND LEADERSHIP TURNOVER. To promote continuity, accountability, and the preservation of institutional memory, the Sangguniang Kabataan shall prepare a Katipunan ng Kabataan Assembly Turnover Brief at least thirty (30) days prior to the end of its term. This document shall contain a comprehensive compilation of all enacted resolutions, consolidated accomplishment and financial reports, participatory tools and feedback mechanisms used, youth development data, and documentation of innovations, best practices, and lessons learned.
All physical and digital records collected under this Ordinance, including KK profiling data, transparency board outputs, and cloud-based documentation, shall be integrated into the Turnover Brief and formally transmitted to the incoming SK officials during the transition period. It shall be presented in the final Katipunan ng Kabataan Assembly and submitted to both the Barangay Council and the NCYDO for archiving and policy reference.
To ensure consistency and proper handover, the NCYDO shall provide a standardized data transition checklist, offer technical support as needed, and verify compliance within thirty (30) days after turnover.
SECTION 21. SYSTEM REVIEW, DATA OWNERSHIP, AND TRANSITION PROTOCOLS.
ORDINANCE IMPLEMENTATION REVIEW. Within one (1) year from the effectivity of this Ordinance, the Naga City Youth Development Office, in coordination with the Sangguniang Kabataan Federation of Naga City, shall submit to the Sangguniang Panlungsod a comprehensive implementation review report. This report shall include barangay-level compliance rates, effectiveness in the conduct of Katipunan ng Kabataan Assemblies, quality of youth participation, challenges encountered, and recommendations for possible amendments or enhancements to this Ordinance based on evidence and actual implementation experience.
DATA OWNERSHIP AND CUSTODIANSHIP. All data collected under this Ordinance, including KK profiling records, outputs from sectoral consultations, content posted on the Barangay Youth Transparency Board, and youth development reports, shall be co-owned by the Barangay Government and the Sangguniang Kabataan. The NCYDO shall serve as the central custodian of consolidated data at the city level and shall ensure proper data privacy, secure storage, and responsible utilization in accordance with the Data Privacy Act of 2012 and other applicable policies.
DATA RETENTION AND DISPOSAL PROTOCOL. The NCYDO shall ensure that all data collected under this Ordinance, shall be retained only as long as necessary for planning, monitoring, and archival purposes. All personal data shall be subject to secure retention, anonymization, or deletion protocols, in compliance with Republic Act No. 10173 or the Data Privacy Act of 2012, and shall not be used beyond the scope of this Ordinance without prior consent.
SECTION 22. NON-DEROGATION CLAUSE. Nothing in this Ordinance shall be construed as amending, superseding, or reducing the minimum mandatory frequency, nature, or procedural requirements of the Katipunan ng Kabataan (KK) Assemblies and related youth governance mechanisms as provided under Republic Act No. 10742, as may be amended, its Implementing Rules and Regulations (IRR), and all relevant joint issuances, memorandum circulars, and policy guidelines issued by the National Youth Commission (NYC) and the Department of the Interior and Local Government (DILG).
All provisions of this Ordinance shall be implemented in a manner consistent with the national legal framework and inter-agency guidelines, and shall be interpreted as complementary and enhancing—not diminishing or conflicting with the statutory and regulatory standards for youth participation and governance.
SECTION 23. SUPREMACY WITHIN LOCAL JURISDICTION CLAUSE. In the event of any inconsistency between this Ordinance and subsequent local administrative issuances or internal memoranda not backed by law or national regulation, the provisions of this Ordinance shall prevail within the jurisdiction of the City of Naga. This is pursuant to the principle of local autonomy under the 1987 Philippine Constitution and the Local Government Code of 1991 (RA 7160), and is without prejudice to the supremacy of national laws and constitutionally issued rules and regulations.
SECTION 24. SEPARABILITY CLAUSE. If any part, section, or provision of this Ordinance is declared unconstitutional or invalid by a court of competent jurisdiction, the remaining provisions not affected thereby shall remain in full force and effect.
SECTION 25. REPEALING CLAUSE. All prior ordinances, resolutions, executive orders, memoranda, and administrative issuances—whether in whole or in part—that are inconsistent with the provisions of this Ordinance are hereby repealed, amended, or modified accordingly. This includes any outdated policies governing the conduct of Katipunan ng Kabataan Assemblies that no longer align with the standardization mechanisms set forth herein.
SECTION 26. EFFECTIVITY CLAUSE. This Ordinance shall take effect fifteen (15) days after its complete publication in a newspaper of general or local circulation within Naga City and the submission of a certified copy to the Sangguniang Panlungsod Secretariat, in accordance with the provisions of the Local Government Code and other applicable laws.
ENACTED: October 7, 2025
WE HEREBY CERTIFY to the correctness of the foregoing ordinance.
LILIAN O. PASCUAL
Officer-in-Charge
Sangguniang Panlungsod Secretariat
GABRIEL H. BORDADO JR.
City Vice Mayor
& Presiding Officer
LILIAN L. ESPIRITU
Senior Citizen Secretary
to the Sangguniang Panlungsod
MERLAFLOR M. ACABADO
City Senior Citizen Vice Mayor
& Presiding Officer
APPROVED:
MARIA LEONOR G. ROBREDO
City Mayor
EVELYN B. HEMADY
City Senior Citizen Mayor