Citizens Charter Main
View PDF version

Supplemental Report for Birth, Marriage and Death Certificates

Department/Office: City Civil Registry Office
Classification: Simple
Type of Transaction: G2C - Government to Citizens
Who May Avail: Those who wish supply information to the omitted entries in their civil registry record.

About the Service

A supplemental report using the appropriate form (Certificate of Live Birth, Certificate of Death, Certificate of Fetal Death or Certificate of Marriage) maybe filed to supply information inadvertently omitted when the document was registered. However, the “Medical Certificate” in the Certificate of Death and Certificate of Fetal Death and all applicable certifications contained in the Certificate of Marriage should be accomplished correctly and completely before registration. Hence, no supplemental report having reference to the mentioned certificate is acceptable.

Endorsement Fee 300.00
Filing Fee Supplemental Report 300.00
Certified copy of Annotated  Birth/Marriage/Death Certificate 150.00
Certified copy of Un-annotated Birth/Marriage/Death Certificate 100.00

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

  • Original PSA issued Birth/Marriage/Death Certificate with 2 photocopies
  • Philippine Statistics Authority (PSA)
  • Accomplished and Notarized Affidavit for Supplemental Report
  • Notary Public
  • Original/Certified copy of the Baptismal Certificate/Voter’s Certificate
  • Church & COMELEC
  • Valid ID
 
  • Other supporting documents as may be required by the concerned Civil Registrar
 

Steps

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Presentation of the
Document.

Present the documents.

2. Receive the
    documents.

 

2 minutes

ANDREA MILAGROS V. SALVA

Administrative Aide IV

 

3. Verification.

Verifies from the computer database for the availability of the record.

If not available in the computer database, a diligent manual search will be done.

 

2 – 4 minutes





20 – 30 minutes


ANDREA MILAGROS V. SALVA

Administrative Aide IV 


ROY C. MALANYAON
Data Encoder
(Job Order)

 

4. Examination & Recommendation.

Examines the documents and advice client the entries to be included in the Affidavit of Supplemental Report.

 


5 minutes




ANDREA MILAGROS V. SALVA

Administrative Aide IV

5. Presentation of the Documents with the Affidavit.



6. Receives and
    examines the
    documents and
    issue order of
    payment.

 

2 minutes

7. Pay the required fees.

8. Receive payment
    and issue O.R.

See fees above.

10 – 20 minutes

Local Revenue Collection Officer

CITY TREASURER’S OFFICE

9. Preparation of the Supplemental & Endorsement

Present the O.R. and the Postal Money Order.

10. Receive the O.R.
      and PMO, record
      and prepares
      documents and

      endorsement to
      PSA.

 

10 – 20 minutes


ANDREA MILAGROS V. SALVA

Administrative Aide IV

 

11. Review and Approval.

Review, approves and sign the documents.

 

2 – 3 minutes

MARIA DOLORES P. DE LOS REYES

CGDH I
(City Civil Registrar)

12. Release of Documents

Signs the logbook.

13. Record and release the client’s file copies.

 

1 minute



ANDREA MILAGROS V. SALVA

Administrative Aide IV

 

14. Transmit the endorsement to PSA.

  

TOTAL

P

1 hour and 27 minutes

 
City Civil Registry Office
For inquiries, pls. contact: Mrs. Ma. Dolores P. de los Reyes | CGADH I / City Civil Registrar
Address:

City Civil Registrar’s Office
109 – G/F Main City Hall Bldg., Naga City Hall Complex, Juan Q. Miranda Ave., Concepcion Pequeña, Naga City

Contact Number:
☎ PLDT: +63-54-871-2050 (Local: )
☎ GLOBE: +63-54-205-2980 (Local: )
Citizens Charter Main
View PDF version

HELP US SERVE YOU BETTER!

If you have recently transacted with this office, we'd like to know how it went, This Client Satisfaction Measurement (CSM) tracks the customer experience of government offices. Your feedback will help this office improve its services. Clicking on the link will redirect you to a survey page.

THE NAGA CITY iGOVERNANCE OFFICE