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Registration of Birth and Marriage Certificates

Department/Office: City Civil Registry Office
Classification: Simple
Type of Transaction: G2C - Government to Citizens
Who May Avail: Birth: Parents of newborns, relatives, attendants at birth, record staff of hospitals, clinics. Marriage: Contracting parties, solemnizing officers, and any other person authorized by the contracting parties/solemnizing officer.

About the Service

REPUBLIC ACT No. 3753 mandates the establishment of a civil register in the Philippines where acts, events, legal instruments and court decrees concerning the civil status of person shall be recorded. 

The birth of the child, being a vital event of a person, must be registered within thirty (30) days from the time of birth at the office of the Civil Registrar of the city/municipality where the birth occurred. 

For ordinary marriage, the time for submission of the Certificate of Marriage is (15) days following the solemnization of marriage. For marriage exempt from license requirement, the prescribed period is thirty (30) days.

  • BIRTH/MARRIAGE: Free
  • BIRTH (FOR UNMARRIED PARENTS):
    • Registration Fee
    • Affidavit to Use the Surname of the Father (AUSF) PHP 300.00

 

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Birth:

  • Accomplished Certificate of Live Birth (COLB)
  • Hospitals, Clinics and  Lying-In where the birth occurred

IF PARENTS ARE NOT MARRIED:

  • Accomplished AUSF (Affidavit to Use the Surname of the Father) duly notarized
  • Signature of the father at the Affidavit of Admission                                                                                                                                                               of Paternity

  • Already  attached to the COLB if none

from CCRO

  • Found at the back of the COLB

IF PARENT/S IS/ARE BELOW 18 YRS. OLD

  • Accomplished Sworn Attestation executed by the mother of parent below 18
  • Signature of the father at the Affidavit of Admission                                                                                                                                                               of Paternity

  • City Civil Registry Office (Window 1)]

  • Found at the back of the COLB


Marriage:

  • Accomplished and signed Certificate of Marriage
  • Church/ Solemnizing Officer where the marriage was solemnized
  • Affidavit of the contracting parties and the solemnizing officer in cases where the marriage are exempt from license requirements
  • Found at the back of the COM or affidavits can be executed in a separate instruments
  • Certificate to Solemnize Marriage
  • Philippine Statistics Authority

Steps

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Presentation & Examination of Document.

Present COLB for registration.

2. Receives and examines the submitted COLB.

 

2 – 5 minutes

WINDOW 1

(Birth)



ROSEMARIE A. PENAFLOR

Administrative Aide I

(Casual)

3. Payment of Fees (For Birth with AUSF).

Client pay the required fees to CTO.

4. Receives payment and issue receipt.

P300.00

10 – 20 minutes



Local Revenue Collection Officer


City Treasurer’s Office

6. Registration of Document.

For Birth with AUSF - Present the O.R.

7. Register the COLB and AUSF.

Issue certificate of registration.



 


10 – 20 minutes

WINDOW 1

(Birth)


ROSEMARIE A. PENAFLOR

Administrative Aide I

(Casual)

KRISTIN A. CACERES

Administrative Aide I

(Casual)

8. Registration of Marriage Certificate.

Presentation of the Certificate of Marriage (COM)

9. Receives and
examines the submitted Certificate of Marriage.

Registration of the Certificate of Marriage (COM).

Records the Certificate of Marriage (COM).

 

10 – 20 minutes

WINDOW 2

(Marriage)

 

RENATO B. INOCENCIO

Administrative Aide VI

 

10. Approval of  Document.

Reviews, approve and signs the civil registry document.

 

2 minutes

MA. LOURDES P. ALVAREZ

Registration Officer I


MA. MIA B. ORDONEZ

Registration Officer IV


MARIA DOLORES P. DE LOS REYES

CGDH I

(City Civil Registrar)



11. Release of Document.

Release of client’s personal copy and hospital/ clinic/ attendant’s copy.

2 copies of the registered documents are retained as file copy of the office & PSA.

 


2 – 3 minutes

WINDOW 1

(Birth)


ROSEMARIE A. PENAFLOR

Administrative Aide I

(Casual)


WINDOW 2

(Marriage)


RENATO B. INOCENCIO

Administrative Aide VI

TOTAL

P300.00

1 hour and 10 minutes

 
City Civil Registry Office
For inquiries, pls. contact: Mrs. Ma. Dolores P. de los Reyes | CGADH I / City Civil Registrar
Address:

City Civil Registrar’s Office
109 – G/F Main City Hall Bldg., Naga City Hall Complex, Juan Q. Miranda Ave., Concepcion Pequeña, Naga City

Contact Number:
☎ PLDT: +63-54-871-2050 (Local: )
☎ GLOBE: +63-54-205-2980 (Local: )
Citizens Charter Main
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