Newly Procured Items

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Acceptance of Newly Delivered Items.

Clients, end-users, delivery personnel and business owners should proceed to the lobby of the GSO together with the items subject for delivery and a copy of Purchase Order, Delivery Receipt and Sales Invoice and approach the guard-on-duty.

3 minutes

LOURDES P. BERIÑA

Supply Officer III

ARTURO J. DIAZ

Metro Aide I

EISEL MAE V. BALCUEVA

Clerk
(Job Order)

JEZABEL T. NEPOMUCENO

Clerk
(Job Order)

2. The GSO personnel or guard-on-duty will check the documents of the client.

• For hardware materials

The guard-on-duty will call the personnel-in-charge in the acceptance of the delivered hardware materials. These items will be inspected by the personnel as to quantity and quality as stated in the purchase order. If found tally with the PO, the inspector will stamp the provided proof of delivery documents (OR, DR, SI etc.) with “ACCEPTED”.

• For small and heavy equipment, IT supplies/ equipment and any items that need a Property Acknowledgment Receipt (PAR)

The guard-on-duty will call the personnel-in-charge in the acceptance of the delivered small and heavy equipment, IT supplies and equipment. These items will be inspected by the personnel as to quantity and quality as stated in the purchase order. If found tally with the PO, the inspector will stamp the provided proof of delivery documents (OR, DR, SI etc.) with “ACCEPTED”.

For office supplies, janitorial supplies, printed forms and other materials
The guard-on-duty will call the personnel-in-charge in the acceptance of the delivered office supplies, janitorial supplies, printed forms and other materials. These items will be inspected by the personnel as to quantity and quality as stated in the purchase order. If found tally with the PO, the inspector will stamp the provided proof of delivery documents (OR, DR, SI etc.) with “ACCEPTED”.

HONESTO DLS. PEREZ, JR.

Metro Aide I

MARIO CHRISTOPHER G. GUMBA

Engineer
(Job Order)

FILIPINAS V. HENSON

Engineer
(Job Order)

REUBEN PAUL F. MADRIDANO

Administrative Aide I

EMMANUEL R. NISOLADA

Clerk
(Job Order)

CHRISTIAN L. PLANTADO

Clerk
(Job Order)

ARTURO J. DIAZ

Metro Aide I

EISEL MAE V. BALCUEVA

Clerk
(Job Order)

JEZABEL T. NEPOMUCENO

Clerk
(Job Order)

3. Issuance of Accepted Items and Documents.

Clients, End-users, delivery personnel and business owners may now retrieve the proof of delivery they have provided prior to inspection from the personnel of the GSO.

4. If the inspection of procured items and materials is done and found complete and tally as per its PO and proof of delivery, documents will be handed back to clients.

1 minute

General Services Office Inspectors

TOTAL

P

4 minutes