Citizens Charter Main
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Delayed and Out of Town Registration of Civil Registry Records

Department/Office: City Civil Registry Office
Classification: Simple
Type of Transaction: G2C - Government to Citizens
Who May Avail: Any client whose birth, marriage, death record and court decrees was not registered within the reglementary period

About the Service

DELAYED REGISTRATION of birth, marriage, death, and court decrees-like ordinary registration made at the time of the event must be filed at the office of the Civil Registrar of the place where the event occurred, following the lapse of the reglementary period to register.

Late Registration Fee (less than 1 year) P 300.00
Late Registration Fee (more than 1 year) P 500.00
Endorsement Fee for Advance Copy to PSA P 300.00
Endorsement Fee Rule 20 (Out of Town) P 300.00

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

BIRTH

  • PSA Negative Result
  • Philippine Statistics Authority (PSA)
  • Accomplished Birth Certificate with affidavit of delayed registration at the back 
  • Hospital, Lying-In , MCR/CCRO
  • Joint Affidavit of Two (2) Disinterested Persons
  • Notary Public
  • Baptismal certificate
  • Church
  • Medical Record/Immunization Record (Baby Book)
  • Barangay Health Office
  • School records (Form 137) – Elementary / Secondary
  • School
  • Voter’s Certificate
  • Commission on Elections
  • Marriage Contract of registrant
  • Civil Registry Office/PSA
  • Marriage Contract of parents, if married
  • Civil Registry Office/PSA
  • Certified copies of Birth Certificates of siblings
  • Civil Registry Office/PSA
  • Certified copies of Birth Certificates of children
  • Civil Registry Office/PSA

IF PARENTS ARE NOT MARRIED

  • Both parents are required to appear before the Civil Registrar for the Acknowledgement and to execute Affidavit to Use the Surname of the Father - Bring ID & Residence Certificate
  • Civil Registry Office/PSA

OUT OF TOWN REGISTRATION

  • Affidavit of Out of Town Registration  and above stated requirements
  • Found at the back of COLB

     Civil Registry Office

MARRIAGE

  • PSA Negative Result
  • Philippine Statistics Authority (PSA)
  • Accomplished Marriage Certificate and Affidavit of Delayed Registration (To be executed by the person concerned or Solemnizing Officer)
  • church
  • Certified true copy of the marriage certificate issued by the church/office where the marriage was solemnized (Secure MC in new form)
  • church
  • Certificate of No Marriage (CENOMAR) of Contracting parties
  • City Civil Registry Office
  • Certified copies of Birth Certificates of Children
  • City Civil Registry Office

DEATH

  • PSA Negative Result
  • Philippine Statistics Authority (PSA)
  • Certified true copy of the death certificate (if the person died in a hospital)
  • Philippine Statistics Authority (PSA)

City Health Office/ Hospital



  • Accomplished  Affidavit of Delayed Registration found at the back of the death certificate or in separate form
  • Church or Cemetery where the decedent   was buried
  • Burial certificate
  • Funeral home who rendered the funeral service
  • Official Receipt or certification from funeral home
  • Funeral home who rendered the funeral service

Steps

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Present document for delayed registration. 

The document may be:

  • Certificate of Live Birth (COLB)
  • Marriage Certificate
  • Death Certificate

2. Receives the
    documents.


P 500.00


5 minutes



MA. LOURDES P. ALVAREZ

Registration Officer I



3. Verification

Verifies from the computer database/ archives whether the record is available.

 

3– 10 minutes

MA. LOURDES P. ALVAREZ

Registration Officer I

ROY C. MALANYAON
Data Encoder
(Job Order)

4. Submission of supporting documents and interview.



5. Interview the registrant and examines the authenticity of the documents.

If acceptable, issue Order of Payment.

 

5 – 10 minutes



MA. LOURDES P. ALVAREZ

Registration Officer I

6. Payment of Fees

Pay the required fees.

7. Receives 
    payment and
    issue the O.R.

See fees above.

10 – 20 minutes

Local Revenue Collection Officer CITY TREASURER’S OFFICE

8. Preparation of Birth/ Marriage/ Death Certificate.

Registrant presents the O.R.

9. Receives the O.R. and records the Documents received.

Prepares the Birth/ Marriage/

Death Certificate.

 

15 – 30 minutes


MA. LOURDES P. ALVAREZ

Registration Officer I

10. Interview and Oath.

Registrant presents the document for to the CCR.

11. Interview the registrant and administer the oath in the Affidavit of delayed Registration.

 

5 – 10 minutes





MARIA DOLORES P. DE LOS REYES

CGDH I

(City Civil Registrar)

 

12. Review and Approval.

Reviews, approves and signs the documents.

 

5 minutes

 

8. Transmittal to other CCR/ MCR (For Out of Town Registration).

Transmit to the concern CCR/MCR the documents for Out of Town Registration.

  











MA. LOURDES P. ALVAREZ

Registration Officer I




 

9. Publication.

Record the document, issue a transaction slip and advice client to come back after the 10-day reglementary publication period.

 

2 minutes

 

10. Registration of the document after the 10 days publication period.

Register, assign Registry No.to the Civil Registry document.

 

2 – 5 minutes

 

11. Review and Approval.

Reviews, approves and signs the documents.

 

5 minutes

MARIA DOLORES P. DE LOS REYES

CGDH I

(City Civil Registrar)

12. Release of Document.

Client presents the transaction slip.

13. The EIC releases the duly signed registered document to the registrant.

 

2 minutes


MA. LOURDES P. ALVAREZ

Registration Officer I

TOTAL

P500.00

1 hour and 44 minutes

 
City Civil Registry Office
For inquiries, pls. contact: Mrs. Ma. Dolores P. de los Reyes | CGADH I / City Civil Registrar
Address:

City Civil Registrar’s Office
109 – G/F Main City Hall Bldg., Naga City Hall Complex, Juan Q. Miranda Ave., Concepcion Pequeña, Naga City

Contact Number:
☎ PLDT: +63-54-871-2050 (Local: )
☎ GLOBE: +63-54-205-2980 (Local: )
Citizens Charter Main
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