Claims Process for Disbursement of Government Funds and Provision of Financial Documents

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

A. PROCESS CLAIMS FOR PAYMENT

1.Receive claims for payrolls / vouchers and ascertain that the correct checklist is attached.

2. Receive claims for payment and record transactions in the Document Tracking System.

None

2 minutes

DANILO A. CRUZATA
Administrative Aide IV
(Casual)

MERLINA S. PABIA
Accounting Clerk
(Job Order)

3. Check allotment of obligation to record claims then endorse payroll / vouchers to the Audit Division.

4. Carding of transactions before Pre-Audit.

• Personal Services / travel / petty cash (Regular/ Casual)
• Other General Services (JOs / COS)
• Electricity & Water bills / Business Stimulus Loans
• Communication expenses / Livelihood Loans
• Travel / Gas & Oil
• Inventories / PPE
• Refund of collections
• Payables / NCCEP
• Cash Advances / Petty Cash
• Trust Fund
• Special Education Fund

None

5 – 10 minutes

MERCY Y. NAVARRETE
Administrative Assistant II (Accounting Clerk III)

JENNY R. ALIPANTE
Administrative Aide III (Casual)

EVANGELINE R. MORANO
Administrative Assistant II (Bookkeeper I)

APRIL D. DECENA
Accounting Clerk (COS)

MARY JEAN M. AGAPITO
Assistant III Senior Bookkeeper

MARIFI DC. LOMEDA
Administrative Aide I

GEMMA A. ADOREMOS
Administrative Aide IV
(Casual)

JENNIFER V. CLAVITE
Administrative Aide IV

MA. TERESA Z. DE VERA
Administrative Aide IV
(Clerk II)

ROWENA S. SIERRA
Administrative Aide VI (Accounting Clerk VI)

5. Check computations on payroll / vouchers and audit completeness of supporting documents.

6. Pre-Audit of Disbursements for Personal Services, Maintenance & Operating Expenses, Capital Outlay and Infrastructure Projects and liquidation reports for Advances and Due from Accounts.

None

5 – 15 minutes

MA. CECILIA H. ABONAL
Administrative Officer V
(Mgt. & Audit Analyst III)

JUVY A. AÑONUEVO
Administrative Officer IV

(Mgt. & Audit Analyst II)

ESTELA C. BRIÑAS
Administrative Officer II

(Mgt. & Audit Analyst I)

MARIVIC G. ALTABANO
Administrative Officer II
(Mgt. & Audit Analyst I)

KAYNE ANTONIO R. RAYNES
Accountant (COS)

HAZEL F. PEREZ 
Administrative Aide IV (Casual)

7. Review and check accuracy of claims.

8. Verify / Approve or Certify disbursement vouchers and payrolls.

None

5 – 10 minutes

RUBY R. SINGSON
CGADH I
(Acting City Accountant )

JOSE MARIE B. OJEDA
Supervising Administrative Officer

9. Receive approved vouchers for payment.

10. Prepare Certificate of Taxes Withheld (BIR 2307).

None

5 minutes

CATHERINE V. BORJA
Administrative III
(Casual) 

JESUS SI. ANTONIO
Administrative Aide II (Messenger)

11. Received approved payrolls and vouchers with signed Form 2307.

12. Transmittal of approved vouchers and payrolls to the City Treasurer's Office for payment.

None

2 – 5 minutes

DANILO A. CRUZATA
Administrative Aide IV
(Casual)

13. Inform concerned offices for claims with pending notes for retrieval

MERLINDA S. PABIA
Accounting Clerk (Job Order)

14. Receive checks issued by City Treasurer’s Office.

15. Prepare Accountant's Advice for checks Issued.

None

10 minutes

CATHERINE V. BORJA Data Encoder (Casual)

JESUS SI ANTONIO Admin Aide III
(Messenger)

16. Review correctness of advice and approve.

17. Verify and certify Accountant's Advice for Checks Issued.

None

5 minutes

RUBY R. SINGSON CGADH I
(Acting City Accountant )

JOSE MARIE B. OJEDA
Supervising Administrative Officer

18. Transmittal of advice and checks issued.

19. Delivery of Accountant's Advice for Checks Issued to authorized government depository banks and return checks to City Treasurer's Office.

None

15 – 30 minutes

DANILO A. CRUZATA
Administrative Aide IV
(Casual)

FRANCO O. ALVARADO
Administrative Aide III

B. PROVISION OF FINANCIAL DOCUMENTS AS REQUESTED BY CLIENTS

1.Receipt of loan application.

2. Statement of Net Pay for Loan Purposes.

None

5 minutes

JENNY R. ALIPANTE
Administrative Aide III
(Casual)

3. Receipt of specific request for verification.

4. Certificate of Remittances/ Clearance

• Printing certificate of remittance
• Clearance for government workers
• Verification of remittance / clearance

• GSIS
  
  

• SSS
  
  

• BIR (compensation)
  
  

• BIR (supplies / contractors)
  
  

• PHILHEALTH/ Bank Loans
  
  

• Pag-Ibig
  
  
  

• NACEMWCO/ SEMCO
  
  
  

• Suspension / disallowance / advances

None

5 minutes

Within 3 – 5 days

5 – 10 minutes

NILDA B. ENOJOSA
Administrative Aide I (Bookbinder I)

CELESTE DC. SAN MANUEL
Administrative Officer III (Records Officer II)

MA. LUISA V. LOPEZ
Administrative Aide IV (Bookbinder II)

Angelica Faith Z. Neola
Accounting Clerk

(Job Order)

HENRY O. BERLON
Administrative Aide III (Casual)

RODOLFO L. SAÑANO, JR.
Administrative Aide IV (Casual)

NENETTE S. SALCEDO
Administrative Aide IV (Casual)

ASUNCION R. DE GUZMAN
Administrative Aide VI (Accounting Clerk VI)

APRIL D. DECENA
Accounting Clerk (COS)

CYNTHIA C. PEREZ
Administrative Aide III (Casual)

MERCY Y. NAVARRETE
Administrative Assistant II (Accounting Clerk III)

5. Receipt of submitted reports from 27 Barangays and paid vouchers/ payrolls.

6. Recording of barangay financial transactions and preparation of reports as requested.

None