Acknowledgment Receipt for Equipment, Newly Acquired Properties, and Clearance

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Property Acknowledgment Receipt and Preparation.

Visit the GSO office and approach the Records Division.

2.

• The Records Division staff will inspect the provided documents.

• If the documents are complete, the staff will prepare the Property Acknowledgment Receipt (PAR), encode the necessary details, and return the document to the end-user/client for the signature of the accountable officer.

• Once the PAR is signed and acknowledged by the accountable officer, the GSO staff will endorse the document to the City General Services Officer for final acknowledgment and approval.

• After ensuring all entries and signatures are complete, the Records Officer will assign property numbers to each entry and prepare the property stickers for tagging.

3 minutes

JEAN H. MORAL

Supply Officer III

REUBEN PAUL F. MADRIDANO

Administrative Aide I

EMMANUEL R. NISOLADA

Clerk
(Job Order)

CHRISTIAN L. PLANTADO

Clerk
(Job Order)

3. Property Acknowledgment Receipt Issuance.

The end-user will inspect the documents provided by the GSO staff (PAR) for completeness of signatures, correctness of data entries and assignment of property numbers.

Authorized drivers of the city may visit the office of the GSO and approach the Registration and Insurance Division of the office.

4. Upon completion of all necessary entries and signatures, the document will be returned to the end-user/client for final review and acknowledgment.

• Once acknowledged by the end-user/client, the Records Division staff will retain a copy of the document for filing and issue the property sticker.

5 minutes

5. Issuance of Clearance.

Visit the GSO and approach the Records Division.

6. The records division staff will retrieve records of accountability of the client and will provide details on his/her accountabilities.

• If found cleared or without record of accountabilities, the staff will immediately provide clearance form.
  
  
• If found uncleared or with record of accountabilities, the staff will provide additional forms such as new PAR and IIRUP (Inventory and Inspection Report of Unserviceable Properties).

The GSO records division staff will prepare new PAR for equipment that are still serviceable and have it transferred to another accountable officer while IIRUP for equipment that are unserviceable and was subject for condemnation.

Once cleared, clearance form of the client will be endorsed by the staff to the GSO for his final approval and issuance.

5 minutes

TOTAL

P

13 minutes